We are looking for a Billing Executive (Female only) with experience in the transportation and logistics industry to manage day-to-day billing activities, verify transport documents, prepare invoices, and coordinate with internal departments and customers to ensure timely and accurate billing.
Key Responsibilities
- Prepare freight bills, transportation invoices and customer billing on a daily/monthly basis.
- Verify LR/GR, POD, delivery challan, freight rates, vehicle details and other supporting documents before billing.
- Calculate freight charges as per agreed customer rates, routes and contracts.
- Coordinate with the Operations, Accounts and Customer Service teams for billing-related requirements.
- Track and follow up for pending PODs and billing documents.
- Identify and resolve billing discrepancies, rate differences and documentation issues.
- Prepare customer-wise, branch-wise and route-wise billing reports.
- Maintain proper records of invoices, PODs and supporting documents.
- Assist in customer ledger reconciliation and outstanding-related queries.
- Ensure invoices are submitted to customers within the agreed billing cycle.
- Handle GST, e-invoicing and E-way Bill-related billing requirements.
- Prepare regular MIS reports related to billing and revenue.
- Maintain confidentiality and accuracy of financial and customer information.
Required Skills
- 25 years of experience in transport billing / logistics billing preferred.
- Good knowledge of freight calculation and transportation billing processes.
- Strong working knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables and formulas.
- Knowledge of Tally, ERP or Transport Management Software (TMS) preferred.
- Basic knowledge of GST, E-invoicing and E-way Bills.
- Good numerical and analytical skills.
- Strong attention to detail and accuracy.
- Positive communication and coordination skills.
- Ability to manage multiple billing activities and meet deadlines.