Position: US HR Executive / Payroll Executive

Experience: 2+ Years

Job Location: Pune

Work Mode: Remote – applicable to eligible candidates

Shift: US Shift | 6:30 PM – 3:30 AM IST

Working Days: 5 Days a Week

About the Role

We are looking for a detail-oriented and responsible US HR Executive / Payroll Executive to manage key HR operations related to timesheet collection, payroll processing, invoicing, and employee onboarding for our US-based operations.

The ideal candidate should have hands-on experience with US payroll/HR processes, excellent coordination skills, and the ability to work effectively during US business hours.

Key Responsibilities:

Timesheet Gathering & Management

- Collect, review, and validate employee timesheets on a regular basis.
- Follow up with employees/managers for missing or inaccurate timesheets.
- Ensure timely submission and approval of timesheets for payroll processing.
- Maintain accurate records and resolve timesheet discrepancies.

Payroll Processing

- Coordinate and support the US payroll processing cycle.
- Verify timesheets, attendance, overtime, deductions, and other payroll inputs.
- Ensure payroll data is accurate and submitted within defined timelines.
- Coordinate with relevant internal teams/vendors to resolve payroll-related issues.

Invoicing

- Prepare and coordinate client invoices based on approved timesheets and billing information.
- Verify billable hours and ensure accurate invoicing.
- Coordinate with internal teams regarding invoice discrepancies and corrections.
- Maintain proper documentation and records related to billing.

US Employee Onboarding





- Coordinate the onboarding process for new US-based employees/consultants.
- Collect and verify required employee documentation.
- Ensure completion of onboarding formalities within stipulated timelines.
- Coordinate with relevant teams for system access, payroll setup, and other onboarding requirements.
- Maintain accurate and up-to-date employee records.
- Maintain confidentiality of employee, payroll, and client information.
- Prepare HR/payroll reports and maintain relevant trackers.
- Respond to employee and manager queries related to timesheets, payroll, onboarding, and invoicing.
- Ensure adherence to internal processes, timelines, and applicable US HR/payroll requirements.

Required Skills & Qualifications

- 2+ years of relevant experience in US HR, US Payroll, HR Operations, Staffing, or a related field.
- Good understanding of US payroll and timesheet processes.
- Experience with employee/consultant onboarding and documentation.
- Basic understanding of US invoicing and billing processes.
- Robust attention to detail and numerical accuracy.
- Excellent verbal and written communication skills.
- Good proficiency in MS Excel / Google Sheets.
- Strong follow-up, coordination, and organizational skills.
- Ability to work independently in a US shift environment.
- Ability to handle confidential employee and payroll information professionally.

What We’re Looking For A proactive HR professional who can efficiently manage timesheets, payroll coordination, invoicing, and US employee onboarding, while ensuring accuracy, timely execution, and smooth communication across teams. Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits

- Provident Fund
- Work from home

Work Location: In person

📌 US HR Executive / Payroll Executive (Pune)
🏢 Veracity Software
📍 Pune