- ASSISTANT MANAGER

EXPORT

Position: Assistant Manager / Deputy Manager Export Documentation & Operations

Department: Export APIS India Ltd.

Reporting To: Export Manager

Location: Delhi Head Office

Job Purpose To manage day-to-day export documentation and shipment coordination, ensuring that export shipments are processed accurately and on time in coordination with internal teams, CHA,

freight forwarders, shipping lines, banks, and customers.

Key Responsibilities

Export Documentation & Shipment Coordination

- Prepare and manage export documentation including commercial invoices, packing lists, shipping bills, certificates and other shipment-related documents.
- Coordinate with CHA, freight forwarders and shipping lines for export bookings, including nominated shipments and FCL containers.
- Follow up on container planning, stuffing schedules, factory dispatch and shipping cutoff dates.
- Coordinate with Production and Warehouse teams to ensure product and inventory availability as per shipment plan.
- Track vessel schedules, container movement, ETD/ETA and shipment status.
- Ensure timely submission of shipping documents to customers, banks and other concerned parties.

L/C & Customer Documentation
- Follow up on L/C documentation and ensure documents are prepared according to L/C requirements.
- Coordinate with customers for document approvals, label approvals and product registrations.




- Maintain proper records of customer-specific documentation and approvals.

Banking & Export Realization
- Coordinate with the bank for submission/lodging and clearing of export bills.
- Follow up on payment realization and outstanding export bills.
- Assist in BRC-related documentation and follow-up.

Export Incentives

- Assist in processing and follow-up of export incentive/refund claims.
- Maintain supporting documentation for incentive and refund claims.

MIS & ERP
- Update export MIS, shipment trackers and ERP entries on a timely basis.
- Maintain proper records of shipments, documentation, payments and pending activities.
- Prepare regular shipment status reports for the Export Manager.

Requirements

- Minimum 310 years of experience in export documentation and operations, preferably in Food/FMCG.
- Good knowledge of FCL shipments, export documentation and freight coordination.
- Knowledge of CHA, shipping line and freight-forwarder coordination.
- Basic knowledge of L/C documentation, banking and export realization.
- Knowledge of APEDA/export-related procedures will be an advantage.
- Valuable working knowledge of MS Excel, MS Word and ERP systems.
- Good communication, coordination and follow-up skills.
- Strong attention to detail and ability to work under shipment deadlines.

📌 Urgent Opening- Export- Deputy Manager / Assistant Manager (New Delhi)
🏢 Apis India
📍 New Delhi