To ensure timely and accurate execution of Purchase Orders by proactively coordinating with suppliers from PO release through material readiness, QC clearance, packing, and handover to the shipment/logistics team, so that agreed delivery timelines are met without disruption to export shipment planning.

A. Post-PO Supplier Follow-up

- • Track every Purchase Order (PO) issued and log the supplier-committed delivery timeline as stated in the PO.
- • Initiate first follow-up with the supplier immediately after PO release to confirm acceptance, production/dispatch plan, and any deviation from the PO timeline.
- • Maintain a PO tracker (open PO status, follow-up date, next action, escalation flag) and update it after every supplier interaction.

B. Packing Scope & Readiness Verification

- • Review and confirm the packing scope agreed for each order (packing type/material, palletization, drum/bag/carton specification, marking & labelling requirements, container-worthiness) against the PO/contract terms.
- • Flag any mismatch between PO packing terms and supplier's proposed packing method to the GM-SCM/Procurement before proceeding.

C. Tentative Readiness & Packing List

- • Obtain and record the supplier's tentative date of material readiness (ex-factory readiness date) against the PO timeline.
- • Obtain the supplier's tentative packing list (item-wise, package-wise breakup with approximate weight/volume) in advance of actual readiness.




- • Compare tentative readiness dates against PO delivery timeline and highlight variances/delays proactively (not reactively) to enable corrective action.

D. Actual Readiness – QC, Packing & Volume Coordination

- • On supplier's declaration of actual material readiness, immediately follow up to arrange/confirm Quality Control (QC) inspection at the supplier's premises.
- • Coordinate with QC/quality team (internal or third-party inspection agency, as applicable) for inspection scheduling and closure of QC report.
- • Follow up for final packing completion post QC clearance, and obtain the final/actual packing list.
- • Obtain and verify final volume and weight details (CBM, gross/net weight, number of packages) required for container/vehicle planning.

E. Coordination with Shipment Planning

- • Share confirmed readiness date, final packing list, and volume/weight details with the Logistics/Shipment Planning team in a timely manner.
- • Coordinate container/vehicle requirement, stuffing plan, and pickup scheduling with logistics based on actual readiness and volume.
- • Ensure smooth handover of documentation (packing list, QC report, readiness confirmation) required for booking, customs, and export documentation.
- • Act as the single point of contact bridging Procurement, Supplier, QC, and Logistics until the shipment is planned and dispatched.

Skills

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📌 Supplier Coordinator (Vadodara)
🏢 Excelsource International
📍 Vadodara