- Senior HR Executive

Position: Senior HR Executive and Generalist

Department: Human Resources

Reporting To: Senior Manager Human Resources

Location: Kochi, Kerala

Employment Type: Full-time

Greetings from D365 Solutions Pvt Ltd

We are a group of Software companies headquartered in Dubai (The Solution Consulting FZCO) and offices in Cochin & Saudi.

The Solution

Consulting FZCO (TSC) /D365 Solutions Pvt Ltd is a Microsoft Solution partner organization engaged in implementing Microsoft business solutions (Microsoft Dynamics 365) to different verticals of business. We specialize in implementing Microsoft Dynamics 365 Finance & Operations (F&O;) and Dynamics 365 Business Central (BC). Our mission is to deliver innovative ERP solutions that drive business growth and operational excellence for our global clients.

Job Summary

We are looking for a highly organized, proactive, and responsible Sr. HR Executive to work closely with the Sr. Manager - HR and provide comprehensive support in managing day-to-day HR activities.

The role will involve assisting the Sr. Manager - HR across various areas of Human Resources, including HR operations, recruitment, employee lifecycle management, attendance and leave administration, employee engagement, HR documentation, performance management support, employee communication, and HR reporting.

The candidate will act as a key support resource to the Sr. Manager - HR and will be expected to independently manage assigned HR activities while ensuring timely and accurate execution of HR processes.

Key Responsibilities:

1. HR Operations & Day-to-Day HR Support

- Assist the Sr. Manager - HR in managing the day-to-day HR operations of the organization.
- Support the implementation and administration of HR policies, procedures, and processes.
- Coordinate various HR activities across the employee lifecycle.
- Handle routine employee queries and provide necessary support or escalate matters to the Sr. Manager - HR.
- Maintain HR calendars, trackers, schedules, and follow-ups.
- Coordinate with employees, reporting managers, and other departments on various HR-related matters.
- Ensure timely completion of routine and scheduled HR activities.
- Assist the Sr. Manager - HR in handling confidential and sensitive employee matters.

2. Recruitment & Talent Acquisition

- Support the Sr. Manager - HR in managing the recruitment process from requirement gathering to onboarding.
- Coordinate with hiring managers to understand manpower requirements and job specifications.
- Prepare and publish job descriptions and vacancy announcements.
- Source, screen, and shortlist candidates.
- Coordinate technical and managerial interviews.
- Schedule interviews and maintain regular communication with candidates.
- Maintain recruitment trackers and candidate databases.
- Coordinate offer releases, documentation, background verification, and joining formalities.
- Follow up with selected candidates until their date of joining.
- Support campus recruitment, recruitment drives, employee referral programs, and other talent acquisition initiatives.

3. Employee Lifecycle Management

- Coordinate employee joining and onboarding formalities.
- Ensure collection and maintenance of employee documentation.
- Support employee induction and orientation programs.
- Maintain employee master data and personnel records.
- Coordinate probation confirmation processes and related documentation.
- Support employee transfers, promotions, salary revisions, role changes,



and other employee lifecycle activities.
- Coordinate employee separation and exit formalities.
- Assist in full-and-final settlement coordination and relieving documentation.
- Ensure employee records are updated throughout the employee lifecycle.

4. Attendance, Leave & Timesheet Administration

- Monitor employee attendance, leave, and timesheet records.
- Coordinate with employees and reporting managers regarding attendance and leave-related matters.
- Review leave applications and follow up on pending approvals.
- Maintain leave and attendance trackers.
- Support the Sr. Manager - HR in implementing attendance and leave policies.
- Identify irregularities and bring them to the attention of the Sr. Manager - HR.
- Assist in resolving attendance, leave, and timesheet-related employee queries.

5. Employee Engagement & Communication

- Coordinate employee engagement initiatives and internal HR activities.
- Maintain the employee birthday and work anniversary calendar and ensure communications/posts are prepared and shared on the respective dates.
- Coordinate employee celebrations, festivals, team-building activities, recognition programs, and other engagement initiatives.
- Prepare HR announcements, circulars, reminders, and employee communications.
- Assist in conducting employee surveys and collecting employee feedback.
- Support initiatives related to employee wellbeing, recognition, retention, and workplace engagement.

6. Performance Management Support

- Assist the Sr. Manager - HR in coordinating the performance appraisal process.
- Coordinate performance review schedules and follow up with employees and managers.
- Maintain performance management records and trackers.
- Assist in preparing appraisal-related documentation and communications.
- Support probation reviews and performance-related HR processes.
- Maintain confidentiality of performance-related information.

7. Compensation, Benefits & Payroll Support

- Assist in coordinating monthly payroll-related HR activities.
- Verify employee information required for payroll processing.
- Coordinate attendance, leave, salary revision, new joiner, and exit information with the relevant teams.
- Support the administration of employee perks and insurance-related activities.
- Assist employees with routine queries related to salary, benefits, and HR documentation.
- Maintain relevant compensation and benefits records.

8. HR Documentation & MIS

- Maintain accurate and up-to-date employee records and HR databases.
- Prepare and maintain HR trackers, reports, and MIS.
- Assist in preparing manpower, recruitment, attrition, retention, attendance, leave, and employee-related reports.
- Prepare HR presentations and documentation as required by management.
- Maintain proper filing and documentation of HR records.
- Ensure HR records are accurate, complete, and confidential.

9. Policy & Compliance Support

- Assist in implementing HR policies and ensuring employee awareness of company policies.
- Support the Sr. Manager - HR in maintaining HR policy documentation.
- Assist in collecting and maintaining documents required for statutory and internal HR compliance.




- Coordinate with relevant departments for compliance-related HR requirements.
- Maintain confidentiality and ensure appropriate handling of employee information.

10. Training & Development Support

- Coordinate internal and external training programs.
- Maintain training calendars and employee participation records.
- Coordinate with trainers, employees, and managers regarding training schedules.
- Collect training feedback and maintain training documentation.
- Assist in identifying and coordinating employee development initiatives.

11. Employee Relations & HR Coordination

- Act as a point of contact for employees for routine HR-related matters.
- Assist the Sr. Manager - HR in addressing employee concerns and grievances.
- Coordinate communication between employees, managers, and HR.
- Maintain appropriate documentation of employee-related matters.
- Support the Sr. Manager - HR in disciplinary and employee relations processes when required.

12. Sr. Manager - HR's Office Support

- Work closely with the Sr. Manager - HR on all day-to-day HR activities.
- Assist in planning and executing HR initiatives and projects.
- Prepare required information, reports, and presentations for management discussions.
- Follow up with various stakeholders on HR-related action items.
- Maintain the HR activity calendar and ensure important deadlines are not missed.
- Independently manage assigned HR activities and provide regular updates to the Sr. Manager - HR.
- Support the Sr. Manager - HR in special HR projects and organizational initiatives.
- Perform any other HR-related responsibilities assigned by the Sr. Manager - HR or management.

Key Skills & Competencies

- Strong knowledge of HR operations and employee lifecycle processes.
- Good understanding of recruitment and talent acquisition processes.
- Excellent organizational and coordination skills.
- Strong follow-up and time-management abilities.
- Good verbal and written communication skills.
- Ability to handle multiple HR activities simultaneously.
- High level of accuracy and attention to detail.
- Ability to work independently and take ownership of assigned responsibilities.
- Good interpersonal skills and ability to interact with employees at all levels.
- Ability to maintain confidentiality of employee and organizational information.
- Good working knowledge of MS Office / Google Workspace and HR systems.
- Proactive approach with strong problem-solving and administrative skills.

Qualifications & Experience

- Masters in human resources, Business Administration, Commerce, or a related field.
- 3 - 4 years of relevant experience in HR operations, recruitment, or generalist HR.
- Experience in an IT / consulting organization will be an added advantage.

Key Performance Areas

- Effective and timely execution of HR operations.
- Successful coordination of recruitment and onboarding activities.
- Accuracy and timely maintenance of employee records and HR documentation.
- Timely completion of attendance, leave, and HR administration activities.
- Effective coordination of employee engagement initiatives and communications.
- Timely completion of performance management and employee lifecycle activities.
- Accuracy of HR reports, MIS, and trackers.
- Responsiveness to employee and management requirements.
- Compliance with HR policies, procedures, and timelines.
- Ability to independently manage assigned HR responsibilities and effectively support the Sr. Manager - HR.

📌 Senior Hr Executive And Generalist (Kochi)
🏢 The Solution Consulting FZCO
📍 Kochi