We are looking for a well-organized, proactive and responsible Secretary to provide administrative and coordination support to senior management in a versatile packaging manufacturing company. The candidate will be responsible for managing schedules, documentation, communication, follow-ups and coordination across various departments to ensure smooth day-to-day operations.

Key Responsibilities

- Manage the Director/Management’s daily calendar, meetings, appointments and schedules.
- Handle phone calls, emails, correspondence and communication with customers, suppliers and business associates.
- Coordinate between Production, Sales, Purchase, Accounts, Stores, Dispatch and Management.
- Prepare and maintain reports, presentations, MIS, quotations, letters and other business documents.
- Maintain organized records of customer orders, purchase orders, invoices, quotations and important correspondence.
- Follow up with internal teams on pending tasks, production status, dispatches, payments and customer requirements.
- Coordinate meetings and prepare meeting notes/minutes when required.
- Maintain confidentiality of company and management information.
- Assist management with customer and supplier coordination.
- Track important deadlines, pending approvals, payments and follow-ups.
- Coordinate travel arrangements, hotel bookings and other requirements for management/business visitors.
- Maintain proper filing of physical and digital documents.
- Assist in preparing daily/weekly management updates and operational summaries.




- Support management in special projects, exhibitions, client meetings and business development activities.
- Ensure timely follow-up on instructions given by management to different departments.
- Perform other administrative and coordination duties as assigned.

Preferred Candidate

- Graduate in any discipline; additional qualification in Secretarial/Business Administration is an advantage.
- 2–5 years of experience as a Secretary, Executive Secretary, Personal Assistant or Management Coordinator.
- Experience in manufacturing, packaging, FMCG or related industries will be preferred.
- Excellent communication and interpersonal skills.
- Good command of MS Office — Excel, Word and PowerPoint.
- Strong follow-up and organizational skills.
- Ability to multitask and work under deadlines.
- Professional, presentable and confident personality.
- Should be comfortable communicating with senior management, customers and vendors.
- Ability to maintain strict confidentiality.

Key Skills

Communication | Coordination | Follow-up | MS Excel | Documentation | Scheduling | MIS Reporting | Vendor/Customer Coordination | Time Management | Confidentiality

Employment Type: Full-time

Experience: 2–5 years

Salary: As per experience and capability

Job Type: Full-time

Pay: ₹300,000.00 - ₹350,000.00 per year

Ability to commute/relocate

- Moti Nagar, Delhi, Delhi: Reliably commute or planning to relocate before starting work (Required)

Experience:
- total work: 1 year (Preferred)

Work Location: In person

📌 Secretary (Moti Nagar)
🏢 Hemant Arora u0026 Co.
📍 Moti Nagar