Job Purpose Statement

- The IT Buyer is responsible for the end-to-end procurement and timely delivery of IT applications, software, manpower, IT network equipment, and IT services.
- Managing Procurement to Payment of above Purchasing Area – development of sourcing strategy, Supplier's Selection, RFQ, query resolution.
- Comparative formation, PO creation, follow up, payment follow up and statuary forms
- The role ensures effective Source-to-Pay (S2P) execution, cost optimization, compliance adherence, and supplier relationship management while aligning procurement activities with business priorities.

Areas of Responsibility

End-to-End S2P Management (30%)

- Manage complete Source-to-Pay (S2P) lifecycle for assigned IT categories.
- Develop sourcing strategies aligned with organizational IT procurement objectives.
- Identify and evaluate potential IT vendors.
- Manage RFP/RFQ processes including vendor shortlisting and query resolution.
- Evaluate vendor proposals based on functionality, commercial terms, pricing, service support, and compliance.
- Prepare and approve comparative statements.
- Lead price negotiations and settle commercials with suppliers.
- Negotiate favorable licensing agreements, contract terms, and pricing structures.
- Ensure adherence to company procurement policies, compliance directives, and statutory requirements.
- Drive cost-saving initiatives and value engineering opportunities.
- Stay updated on emerging technologies and market trends to support strategic procurement decisions.
- Collaborate with other buyers to ensure synergy and best practices sharing.





PR to PO Conversion (40%)

- Ensure timely conversion of Purchase Requisitions (PR) to Purchase Orders (PO) as per business priorities.
- Conduct daily review of PRs and prioritize accordingly.
- Coordinate with users for clarification of specifications where required.
- Obtain and manage supplier quotations.
- Prepare comparative statements and submit for approval.
- Follow up for commercial and technical approvals.
- Create and release Purchase Orders in system.
- Update commitment dates and ensure transparency in delivery timelines.
- Resolve queries related to pricing, specifications, and vendor responses.
- Manage documentation including statutory forms and compliance requirements.
- Follow up on payment processing as per agreed terms.

Delivery & Vendor Follow-up (30%)

- Ensure timely delivery of materials and services as per committed dates.
- Track order status and proactively escalate delays.
- Coordinate with vendors and internal stakeholders for smooth delivery.
- Ensure quality compliance and collect user feedback.
- Incorporate feedback into future sourcing and vendor evaluation processes.
- Support invoice validation and payment follow-up to maintain supplier relationships.

Required Skills & Competencies

Good negotiation and commercial acumen

Understanding of IT items like hardware and software.

Knowledge of SAP MM procurement modules

Good understanding of compliance and statutory documentation

Ability to work in a rapid-paced, deadline-driven environment Team collaboration mindset

📌 Procurement, and Contract Expert (Mumbai)
🏢 Trigent Software
📍 Mumbai