: Manager / Senior Manager (Event Operations) /n Location: Gurgaon, Haryana /n Experience: 4–8 Years /n Employment Type: Full-Time /n About People Matters /n People Matters is a leading HR and talent-focused media and community platform serving business leaders /n across India and Southeast Asia. We partner with CEOs, CHROs, Tech Leaders and senior decision-makers to /n drive conversations around talent strategy, leadership, and the future of work. /n Through high-impact physical conferences, large-scale virtual summits, roundtables, research-led initiatives, /n and digital properties, People Matters enables meaningful engagement between brands and the HR ecosystem. /n We combine community, content, and curated experiences to help organizations strengthen their employer /n brand and business impact. /n Learn more at: www.peoplematters.in /n Role Overview /n We are looking for a dynamic and detail-oriented Event Operations Manager/Assistant Manager to lead the /n planning and execution of People Matters' conferences and new experiences & Initiatives. /n The role will be responsible for managing the end-to-end event operations lifecycle — from planning, /n budgeting and vendor management to on-ground execution and post-event closure. /n The ideal candidate will have hands-on experience in managing B2B events, conferences, corporate events, or /n large-scale experiences and should be comfortable working in a fast-paced, deadline-driven environment. /n Key Responsibilities /n 1.

Event

Planning & Execution /n /n

- Own the end-to-end operational planning and execution of physical, virtual, and hybrid events.

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- Develop detailed event plans covering timelines, logistics, production, staffing, vendors, and

/n /n on-ground requirements. /n ● Coordinate with internal teams including Sales, Client Servicing, Content, Marketing, and Design to /n ensure seamless event delivery. /n /n

- Ensure all event deliverables are executed as per agreed timelines, scope, and quality standards.

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- Manage multiple events and projects simultaneously.

/n /n 2. Vendor & Partner Management /n /n

- Identify, evaluate, negotiate, and manage event vendors and service partners.

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- Manage production agencies, AV partners, venues, F&B;, fabrication, branding,



logistics, travel, and

/n /n other event suppliers. /n /n

- Ensure vendor deliverables meet agreed quality, timelines, and commercial commitments.

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- Build a reliable and cost-effective vendor ecosystem.

/n /n 3. Budget & Cost Management /n /n

- Prepare and manage event budgets in line with approved commercial plans.

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- Track event expenses, purchase orders, invoices, and vendor payments.

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- Identify opportunities for cost optimisation without compromising the attendee or client experience.

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- Monitor event profitability and ensure operational decisions are aligned with business objectives.

/n /n 4. On-Ground Operations & Experience /n /n

- Lead on-ground event operations and ensure smooth execution across all touchpoints.

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- Manage venue setup, registration, stage and production, branding, seating, F&B;, hospitality,

/n /n transportation, and attendee movement. /n /n

- Coordinate with venue teams and vendors to resolve real-time operational challenges.

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- Ensure a high-quality experience for speakers, delegates, partners, and other stakeholders.

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- Take ownership of troubleshooting and crisis management during events.

/n /n 5. Stakeholder & Cross-Functional Management /n ● Work closely with internal stakeholders to understand event objectives and translate them into /n operational plans. /n /n

- Coordinate with speakers, delegates, partners, venues, vendors, and external agencies.

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- Maintain clear communication and timely updates across stakeholders.

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- Anticipate operational risks and proactively develop contingency plans.

/n /n 6. Post-Event Closure & Reporting /n ● Ensure timely post-event closure, including vendor reconciliation, documentation, and financial /n settlements. /n /n

- Conduct post-event reviews to identify learnings and improvement areas.

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- Track operational KPIs and event performance metrics.

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- Maintain event documentation, vendor databases, checklists, and standard operating processes.

/n /n What We're Looking For /n Experience & Skills /n ● 4–8 years of experience in Event Operations, Conference Management, Event Production, Experiential /n Marketing, or related roles. /n /n

- Proven experience managing end-to-end B2B events, conferences, roundtables, or corporate events.

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- Strong vendor management and negotiation skills.

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- Hands-on experience with event logistics, production, AV, fabrication, venues, F&B;, and attendee

/n /n management. /n /n

- Good understanding of event budgeting, cost control, and commercial management.

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- Solid project management and execution skills.

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- Ability to manage multiple events, stakeholders, and deadlines simultaneously.

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- Willingness to travel and work on-ground during events as required.

/n /n Competencies /n /n

- Robust planning and organisational skills.

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- High attention to detail and ownership mindset.

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- Strong problem-solving and crisis-management abilities.

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- Excellent communication and stakeholder management skills.

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- Ability to work under pressure and meet tight deadlines.

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- Solution-oriented and proactive approach.

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- Strong commercial and cost-conscious mindset.

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- Ability to work collaboratively in a fast-paced environment.

/n /n Why Join Us? /n /n

- Opportunity to work with top HR and business leaders across India & Southeast Asia.

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- Exposure to high-impact leadership conferences and premium brand experiences.

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- Opportunity to work across conferences, roundtables, custom events, and exclusive CXO experiences.

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- A quick-growing, innovation-driven media organization.

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- Collaborative and entrepreneurial work culture.

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- Opportunity to take ownership of large-scale event operations and build strong industry expertise.

/n /n Compensation /n /n

- Salary: Competitive and aligned with industry standards, based on Experience and capability

/n /n Interested candidates can share their CVs at: [email protected] & [email protected]

📌 Manager / Senior Manager (Event Operations) (Gurugram)
🏢 People Matters
📍 Gurugram