Key Responsibilities

1. Office Administration &
- HR

- Manage day to day office administration, attendance and employee records,

- Implement and develop fair HR policies and ensure employees understand and comply with them

- Coordinate sourcing, recruitment and employee onboarding

- Conduct performance review, identify training gaps and coordinate learning and development initiatives

- Handle employee grievances and act as a bridge between management and staff

- Ensure adherence to local labour laws

1. Factory Production Monitoring

- Monitor daily production activities and overall factory efficiency

- Prepare and keep daily production reports

- Monitor employee productivity and identify production delays or inefficiencies

- Coordinate with production supervisors to improve output and reduce delays

- Report machine downtime, production issues, and other operational problems to management.

1. Site Operation &
- Labour Productivity

- Monitor interior installation sites on a weekly basis

- Track the number of workers assigned to each site and their daily attendance

- Monitor site progress and compare with the planned schedule

- Check site team working efficiently

- Report site delays, labour shortages, and other operational issues.

1. Site &
- Factory Coordination

- Maintain strong communication between the factory, site supervisors, and management

- Ensure materials, production items, and finished components are ready for site requirements

- Coordinate site requirements with the production team





- Monitor whether production and installation activities are progressing according to schedule

- Handle urgent production and site situations and coordinate quick solutions

- Ensure proper team coordination between office, factory, and site staff.

1. Quotation &
- Delivery Coordination

- Coordinate the collection and submission of project quotations

- Track quotation status and ensure quotations are delivered to customers or the concerned team on time

- Coordinate with the relevant departments to ensure approved work is completed as scheduled

- Monitor whether production and site deliveries happen according to the promised timeline

- Report delays in quotations, production, materials, or site work to management.

Required Skills &

- Experience

- Minimum 5 year experience in Industrial HR, Factory Administration, Operations Coordination and Office Administration

- Experience handling factory workers and manufacturing staff

- Positive knowledge and expertise in managing office and factory

- Strong communication and team coordination skills

- Experience in interior designing, furniture manufacturing, woodworking, or a similar industry is preferred

- Working knowledge of MS Excel, Word, and basic reporting tools.

This role requires practical factory and site coordination experience, not just basic office administration.

Pay: ₹360,000.00 - ₹400,000.00 per year

Education

- Master's (Preferred)

Experience

- HR and Factory managing : 3 years (Required)

Work Location: In person

📌 HR & Factory Administration Officer (Chottanikkara)
🏢 United Wood Industries
📍 Chottanikkara