Receptionist / Front Office Executive

Position

Receptionist / Front Office Executive

Department

Administration

Experience

2-5 Years

Location

Corporate / Project Site Office

Job Purpose To manage the front office and reception area professionally, ensuring smooth handling of visitors, calls, correspondence, meetings, and day-to-day administrative coordination while providing basic documentation and drafting support.

Key Responsibilities

1. Front Office & Reception

- Manage the reception/front desk and maintain a professional and welcoming environment.
- Greet and attend to clients, consultants, contractors, vendors, visitors, and other guests.
- Handle incoming telephone calls and direct them to the appropriate person/department.
- Receive and record messages and ensure timely communication to concerned personnel.
- Maintain visitor entry and exit records.
- Coordinate visitor access with security and the concerned department.
- Manage meeting room bookings and coordinate meeting arrangements.
- Assist visitors with basic information and directions within the office/project premises.

2. Incoming & Outgoing Correspondence

- Receive, acknowledge, sort, and distribute incoming letters, documents, courier, and parcels.
- Maintain records of incoming and outgoing correspondence.
- Coordinate courier services and dispatch of official documents.
- Ensure important correspondence reaches the concerned person on time.

3. Administrative & Documentation Support

- Prepare basic letters, emails, notices, memos, and other routine correspondence as instructed.
- Assist in formatting and preparing documents using MS Word and Excel.
- Maintain basic office registers, records,



and filing systems.
- Assist in preparing meeting schedules, attendance sheets, and simple reports.
- Support the Administration team in day-to-day office activities.

4. Meeting & Visitor Coordination

- Coordinate appointments and meetings for senior management and project teams.
- Arrange refreshments and other requirements for meetings and visitors.
- Maintain meeting schedules and ensure meeting rooms are ready.
- Coordinate with internal departments for visitor requirements.

5. Office Administration Support

- Monitor reception and common-area requirements.
- Coordinate with housekeeping, security, pantry, and facility teams.
- Maintain adequate stationery and front-office supplies.
- Assist in organizing office events, meetings, and official visits.
- Support HR/Admin with routine administrative activities when required.

Required Skills

- Excellent communication and interpersonal skills.
- Pleasant and professional personality.
- Good telephone etiquette and visitor-handling skills.
- Good English communication and basic drafting skills.
- Proficiency in MS Word, Excel, Outlook/email, and PowerPoint.
- Good organizational and coordination skills.
- Ability to handle multiple visitors, calls, and requests efficiently.
- Presentable and well-groomed.
- Ability to maintain confidentiality and professionalism.

Key Performance Areas

- Skilled front-office management.
- Visitor and telephone handling.
- Appointment and meeting coordination.
- Timely distribution of correspondence.
- Maintaining front-office records and registers.
- Basic drafting and documentation support.
- Overall appearance and discipline of the reception area.

📌 Front Office Executive,Receptionist (Hyderabad)
🏢 Lansum Properties
📍 Hyderabad