We are looking for a well-presented, organized and responsible Front Office Executive & Employee Coordinator who will be the first point of contact for visitors, clients and employees while also supporting day-to-day employee coordination and office administration.

The candidate should have excellent communication skills, a professional personality and the ability to manage multiple responsibilities efficiently.

Key Responsibilities1. Front Office & Reception

- Manage the reception area and ensure a professional first impression for visitors and clients.
- Greet and welcome visitors, clients, candidates and business associates.
- Handle incoming calls, messages and general enquiries professionally.
- Direct visitors and calls to the appropriate person or department.
- Maintain visitor records and coordinate appointments.
- Manage incoming and outgoing courier, mail and documents.
- Keep the reception and common areas organized and presentable.
- Coordinate refreshments and basic requirements for meetings and visitors.

1. Employee Coordination

- Maintain daily employee attendance and punctuality records.
- Coordinate employee leave requests and maintain leave records.
- Ensure employees follow office timings and basic workplace policies.
- Coordinate with employees regarding meetings, announcements and internal activities.
- Maintain employee contact details and basic HR records.
- Follow up with employees for required documents and information.
- Assist with employee onboarding and joining formalities.
- Coordinate employee exit formalities when required.




- Address routine employee queries and escalate important matters to management.

1. Office Administration

- Maintain office supplies and coordinate procurement when required.
- Monitor stationery, pantry and other office requirements.
- Coordinate with housekeeping, maintenance, security and other service providers.
- Ensure the office is clean, organized and functioning smoothly.
- Maintain basic administrative records and documentation.
- Assist management with day-to-day administrative requirements.

1. Internal Communication & Coordination

- Communicate management instructions and important announcements to employees.
- Coordinate internal meetings and employee activities.
- Maintain basic task and follow-up lists.
- Ensure important information reaches the concerned employees on time.
- Act as a coordination point between employees and management.

Candidate Profile The ideal candidate should be:
- Well-presented and skilled.
- Friendly, polite and confident while interacting with people.
- Excellent in verbal and written communication.
- Organized and detail-oriented.
- Comfortable handling multiple responsibilities.
- Proactive and responsible.
- Good at following up and getting things completed.




- Comfortable interacting with senior management and employees.
- Familiar with MS Office, Excel, Google Workspace and basic office systems.
- Able to maintain confidentiality regarding employee and company information.

Preferred Experience 1–4 years of experience in:

- Front Office / Reception
- Administration
- HR Coordination
- Employee Coordination
- Office Management

Experience in a real estate or corporate environment will be an advantage.

Key Performance Indicators (KPIs)

- Reception and visitor handling is professional and efficient.
- Calls and enquiries are handled promptly.
- Attendance and leave records are maintained accurately.
- Employee documentation is properly maintained.
- Office supplies and administrative requirements are managed on time.
- Management instructions are communicated and followed up effectively.
- Employee-related queries are addressed promptly or escalated appropriately.
- Office discipline and professional standards are maintained.

Ideal Candidate We are looking for someone who is more than a receptionist. The person should take ownership of the front office while also helping management maintain employee discipline, coordination and smooth day-to-day office operations.

The right candidate should be approachable enough for employees to communicate with, but responsible enough to ensure that company policies, discipline and management instructions are properly followed.

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits

- Cell phone reimbursement

Work Location: In person

📌 Front Office Executive & Employee Coordinator (Wakad)
🏢 Dweller Pro
📍 Wakad