Front Office & Admin Executive

Location: Erandawane,Pune | Experience: 2–3+ years

Swojas Group is a Pune-based real estate company with over 35 years of experience in creating thoughtful, long-lasting developments.

We are looking for a warm, organised and dependable Front Office & Admin Executive to manage front office operations, support office administration and assist with HR coordination.

This role is ideal for someone who enjoys working with people, keeping things organised and ensuring that day-to-day office operations run smoothly. The individual should be comfortable taking ownership of routine responsibilities and working independently once trained.

Key Responsibilities

- Welcome and assist visitors, clients and vendors professionally and warmly
- Manage calls, appointments, visitor entries and courier coordination
- Maintain the reception area and coordinate the upkeep of office facilities
- Coordinate with housekeeping staff, vendors and service providers
- Manage office supplies, pantry stock and routine administrative requirements
- Support meetings through coordination, note-taking and follow-ups
- Maintain office records, registers and documentation accurately
- Coordinate the safe movement of documents between internal teams




- Follow up on assigned tasks and ensure timely closure
- Promptly flag delays, gaps or concerns to management
- Maintain attendance, leave and holiday records
- Assist with offer letters, onboarding and other basic HR documentation
- Organise employee engagement activities and support internal communication
- Assist with other day-to-day HR and administrative processes as required

What We’re Looking For

- A pleasant, professional personality with robust interpersonal skills
- Dependable, consistent and comfortable working independently once trained
- Proactive about following up and completing tasks without repeated reminders
- Organised, detail-oriented and able to manage multiple responsibilities
- Willing to learn and comfortable adopting new tools and systems
- Fluent in English, Hindi and Marathi
- Proficient in MS Office, including Excel and Word
- Comfortable using productivity tools such as ChatGPT and Canva
- 3+ years of experience in front office, administration or HR support preferred

How to Apply

Send your resume to [email protected]

Email subject: Application for Front Office & Admin Executive – [Your Name]

📌 Front Office & Admin Executive (Pune)
🏢 Swojas Group
📍 Pune