- : PURCHASE EXECUTIVE (OPERATIONS FOCUSED) Job Title: Purchase Executive Reporting To: Operations Head Working Days: Monday – Saturday Department: Operations / Procurement Location: Udyog Vihar Phase 5, Gurugram Working Hours: 9:30 AM – 6:30 PM
- - JOB PURPOSE The Purchase Executive will be responsible for end-to-end procurement and vendor coordination ensuring timely availability of materials, cost optimization, and seamless execution aligned with production and dispatch timelines. This role is operations-critical, ensuring zero delays in production due to procurement gaps and maintaining robust vendor networks for scalability.
- - KEY RESPONSIBILITIES
- 1.

Vendor

Sourcing &

• Management ● Identify, evaluate, and onboard vendors for raw materials, packaging, and finished goods ● Maintain a strong vendor database across categories (wood, metal, MDF, acrylic, packaging, etc.) ● Negotiate pricing, payment terms, and lead times ● Ensure vendor reliability, scalability, and quality consistency

- 2.

Purchase

Planning &

• Execution ● Convert production plans into purchase requirements ● Raise Purchase Orders (POs) with accuracy and within timelines ● Ensure availability of materials before production deadlines ● Coordinate with design, production, and warehouse teams

- 3. Cost Optimization & • Budget Control ● Achieve cost savings through negotiations and alternate sourcing ● Track price fluctuations and maintain cost benchmarks ● Reduce dependency on single vendors (risk diversification)

- 4.

Quality





Coordination ● Ensure procured materials meet required quality standards ● Coordinate with QC team for approvals ● Manage returns/replacements for rejected materials 5.

Inventory

Coordination ● Monitor stock levels with warehouse team ● Avoid overstocking and stock-outs ● Ensure FIFO and efficient inventory turnover

- 6. Documentation & • Compliance ● Maintain proper documentation of POs, GRNs, invoices ● Coordinate with finance for billing and reconciliation ● Ensure compliance with company policies and audit requirements

- 7. MIS & • Reporting ● Maintain daily procurement tracker (Zoho / Excel) ● Share reports on order status, delays, and vendor performance ● Highlight risks and bottlenecks proactively

- - KEY RESULT AREAS (KRAs) & • KPIs

- 1. Procurement Timeliness KRA: On-time availability of materials KPIs: ● ≥95% on-time material availability ● Purchase order TAT (within 24–48 hrs of requirement) ● % delays impacting production due to procurement

- 2. Vendor Performance Management KRA: Reliable and scalable vendor ecosystem KPIs: ● Vendor on-time delivery rate (%) ● Average vendor lead time ● No. of active vendors per category (diversification) ● Vendor SLA adherence (%)

- 3. Cost & • Savings Efficiency KRA: Cost-effective procurement KPIs: ● Cost variance vs.



approved costing ● % savings achieved through negotiation ● Reduction in procurement cost YoY / project-wise ● Alternate vendor sourcing success rate

- 4. Quality Compliance KRA: Procurement quality standards KPIs: ● Material rejection rate (%) ● Replacement TAT for defective materials ● No. of quality complaints due to procurement

- 5. Inventory Efficiency KRA: Optimized inventory flow KPIs: ● Stock-out incidents due to procurement failure ● Inventory aging due to excess purchase ● Inventory turnover ratio (coordination with warehouse)

- 6. Operations Coordination KRA: Cross-functional execution KPIs: ● % alignment with production schedules ● No. of production delays due to procurement gaps ● Internal team satisfaction (Production / Warehouse feedback)

- 7. MIS & • Reporting Discipline KRA: Real-time visibility & tracking KPIs: ● Daily tracker update accuracy (%) ● Timeliness of MIS reports ● No. of untracked or delayed purchase orders

- 8.

Issue

Resolution &

• Responsiveness KRA: Proactive problem-solving KPIs: ● Issue resolution TAT (≤24–48 hrs) ● % escalations closed within SLA ● No. of repeat procurement issues

- 9. Process & • SOP Adherence KRA: Structured procurement operations KPIs: ● SOP adherence rate (%) ● No. of process deviations ● No. of improvements implemented

- - KEY SKILLS & COMPETENCIES ● Strong vendor management & negotiation skills ● Knowledge of gifting materials (wood, metal, packaging, decor) ● Strong coordination & follow-up ability ● Excel / MIS / Zoho proficiency ● Costing understanding & analytical mindset ● Ability to work under tight timelines (wedding / bulk orders)

BUDGET 25,000/- DM youre resume at (phone hidden)

📌 food purchase execuitive (Delhi)
🏢 Izzhaarkaro
📍 Delhi