Wings of Wonder – The Foundation School

Accounts & School Store Executive (Procurement & Inventory)

Location: Manikonda, Hyderabad

About Us

Wings of Wonder – The Foundation School is looking for a responsible, detail-oriented, and trustworthy qualified to manage the school's day-to-day accounts, procurement, school store operations, inventory, and statutory compliance activities.

Job Summary The role involves maintaining accurate financial records, coordinating with vendors, managing stock of books, uniforms, and stationery, supporting statutory compliance, and ensuring smooth day-to-day administrative operations.

Key Responsibilities

Accounts & Finance

- Manage daily accounting entries and financial transactions in Tally.
- Maintain invoices, bills, vouchers, receipts, and payment records.
- Prepare payment vouchers and coordinate bank deposits and reconciliations.
- Monitor outstanding payments and maintain proper financial records.
- Assist in preparing monthly financial reports and reconciliations.
- Maintain proper documentation for audits and internal records.

Statutory Compliance

- Maintain records related to GST, PF, ESI, and Professional Tax.
- Coordinate with the CA/payroll consultant for timely statutory filings.
- Prepare and provide compliance-related documents whenever required.
- Ensure proper maintenance of statutory registers and records.

Procurement & Vendor Management

- Coordinate with vendors for books, uniforms, stationery, printing, and other school requirements.
- Obtain quotations and prepare purchase orders.
- Follow up on deliveries and verify received materials against purchase orders.
- Maintain vendor records and coordinate payment processing.
- Support vendor negotiations to ensure timely procurement and cost-effective purchasing.

School Store & Inventory Management

- Manage the school store for books, uniforms, notebooks,



stationery, and other materials.
- Maintain accurate stock records in the school system.
- Receive, verify, and update incoming stock.
- Maintain stock issue and receipt records and ensure proper handover of materials to students and staff.
- Issue books, uniforms, and stationery to students and staff as required.
- Conduct periodic physical stock verification and reconcile inventory records.
- Ensure timely availability of stock throughout the academic year.

Reporting & Coordination

- Maintain proper filing of financial, procurement, and inventory documents.
- Coordinate with different departments for stationery and material requirements.
- Generate reports related to stock, purchases, and expenses whenever required.
- Support day-to-day operational requirements as assigned by the Principal.

Qualifications & Experience

- Graduate/Postgraduate, preferably in Commerce, Accounts, or Finance.
- 3–5 years of relevant experience in Accounts, Procurement, Inventory, or Store Management.
- Working knowledge of Tally is mandatory.
- Good knowledge of MS Excel and accounting processes.
- Experience in GST, PF, ESI, and Professional Tax documentation and coordination will be an added advantage.
- Working knowledge of MCB (MyClassBoard) or any School ERP will be an added advantage.
- Experience in a school or educational institution is preferred.

Skills Required

- Strong attention to detail and accuracy.
- Good communication and coordination skills.
- Organized documentation and record-keeping skills.
- Ability to manage inventory, financial records, and multiple responsibilities efficiently.
- Responsible, trustworthy, and proactive approach to work.

Reporting & Working Hours

Particular

Details

Reporting To

Principal

Working Days

Monday to Saturday

Working Hours

8:00 a.m. – 5:00 p.m.

Location

Manikonda, Hyderabad

Work Location: In person

📌 Finance & Procurement In-charge (Hyderabad)
🏢 Wings of wonder - The Foundation School
📍 Hyderabad