Calendar G Schedule Management

· Manage the Director’s daily calendar, appointments, and schedules.

· Coordinate meetings, appointments, and travel arrangements.

· Resolve scheduling conflicts and ensure timely coordination with relevant stakeholders.

· Prepare the Director for meetings by organizing required documents and information.

Executive Communication G Gatekeeping

· Act as the primary point of contact for calls, emails, visitors, and correspondence on behalf of the Director.

· Screen and prioritize communications based on urgency and importance.

· Draft professional emails, letters, reports, and other routine correspondence.

· Maintain a professional relationship with internal and external stakeholders.

Meeting G Executive Support

· Organize board, management, and executive meetings.

· Prepare meeting agendas, presentations, and supporting documents.

· Record accurate meeting minutes and track action items to completion.

· Follow up with concerned departments/personnel on pending matters.

Accounts, Bills G Payment Management





· Monitor and track office and personal utility bills, including electricity, telephone, internet, and other recurring expenses.

· Maintain records of expenses and payments.

· Manage personal club memberships and related administrative requirements.

· Prepare, coordinate, or process cheques/payments on behalf of the Director as authorized.

· Ensure accurate and timely handling of financial and administrative records.

Records G Document Management

· Maintain organized physical and digital filing systems.

· Safeguard confidential business, financial, legal, and personal documents.

· Ensure significant records are properly maintained and easily accessible when required.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits

- Health insurance
- Leave encashment
- Provident Fund

Experience:
- Personal assistant: 3 years (Preferred)

Work Location: In person

📌 Executive Secretary to Director (Mangaluru)
🏢 Arvind Motors
📍 Mangaluru