Job Purpose To provide comprehensive secretarial, administrative, coordination, and communication support to the Director. The Executive Secretary will manage the Director’s schedule, correspondence, meetings, documentation, follow-ups, and coordination with internal departments and external stakeholders while maintaining confidentiality and professionalism.

- Key Duties & Responsibilities

- Manage the Director’s daily calendar, appointments, meetings, and travel schedules.
- Coordinate and schedule meetings with staff, management, clients, visitors, and external stakeholders.
- Prepare meeting agendas, minutes, presentations, reports, letters, notices, and official correspondence.
- Maintain confidential files, records, documents, and important communications of the Director.
- Handle incoming and outgoing calls, emails, letters, and other official communications.
- Screen and prioritize communications and appointments for the Director.
- Coordinate with different departments and follow up on tasks assigned by the Director.
- Prepare daily/weekly status reports and provide updates on pending matters.
- Maintain records of significant meetings, decisions,



deadlines, and follow-up actions.
- Assist the Director in project-related work, documentation, presentations, and administrative activities.
- Coordinate official visits, events, conferences, and other programs involving the Director.
- Maintain professional relationships with employees, officials, visitors, vendors, and other stakeholders.
- Ensure timely completion and submission of documents requested by the Director.
- Perform any other administrative or coordination duties assigned by the Director Qualification
- Bachelor’s Degree in any discipline from a recognized university.
- Master’s Degree in Hospital Management will be preferred.
- Additional qualification in Hospital Administration, Healthcare Management, Business Administration, or Secretarial Practice will be an added advantage.
- Proficiency in MS Office, email communication, documentation, and administrative tools.
- Good written and verbal communication skills.

Pay: ₹30,000.00 per month

Work Location: In person

📌 Executive Secretary to Director (Chandaka)
🏢 Institute of Health Sciences ( A unit of Margdarsi)
📍 Chandaka