Key Responsibilities

1.

Executive

Support

- Manage the executive's calendar, meetings, priorities, and schedules.

- Coordinate internal and external meetings with relevant stakeholders.

- Prepare meeting agendas, presentations, briefing notes, and supporting documents.

- Maintain meeting minutes and track action items.

- Follow up with stakeholders to ensure timely closure of commitments.

- Manage reminders, deadlines, and important leadership priorities.

- Coordinate travel, accommodation, and other logistics when required.

- Support email and communication coordination where required.

- Handle confidential business and leadership information with discretion.

2. Chief of Staff / Strategic Support

- Work closely with leadership on strategic initiatives and organizational priorities.

- Translate leadership objectives into clear action plans, timelines, and deliverables.

- Track key initiatives and provide regular updates to leadership.

- Identify dependencies, risks, blockers, and areas requiring intervention.

- Coordinate with different teams to ensure timely execution of leadership priorities.

- Support leadership in preparing for significant meetings, reviews, and decision-making discussions.

- Conduct basic research and analysis to support business decisions.

- Prepare summaries, insights, and recommendations for leadership.

3. Project &

- Business Operations

- Support planning and execution of business projects and strategic initiatives.

- Maintain project trackers, dashboards, timelines, and action-item logs.

- Monitor project progress against milestones and deadlines.

- Coordinate with cross-functional teams to ensure timely delivery.

- Follow up on pending actions and dependencies.

- Support process improvement and operational efficiency initiatives.

- Prepare weekly/monthly business updates and management reports.

- Ensure important initiatives are tracked through to closure.

4.

Stakeholder

Management





- Act as a central point of coordination between leadership and internal/external stakeholders.

- Coordinate with teams across Business, Technology, Operations, Finance, Product, Sales, and other functions.

- Ensure stakeholders are aligned on priorities, timelines, and responsibilities.

- Track decisions, owners, and deadlines.

- Escalate critical risks and blockers to leadership appropriately.

- Maintain strong professional relationships with key stakeholders.

5.

Business

Analysis &

- Reporting

- Understand business problems and leadership requirements.

- Convert ambiguous requirements into structured action plans.

- Prepare reports, dashboards, presentations, and business summaries.

- Track KPIs and key business initiatives.

- Conduct basic data analysis and prepare insights for decision-making.

- Support business cases, feasibility assessments, and impact analysis where required.

- Identify trends, gaps, and opportunities for improvement.

Key Deliverables

- Leadership Priority Trackers

- Project &
- Initiative Trackers

- Management Dashboards

- Weekly/Monthly Business Reports

- Meeting Agendas &

- Minutes

- Action Item &

- Follow-up Trackers

- Business Presentations

- KPI &

- Performance Reports

- Business Analysis &

- Insights

- Process Documentation

- Risk &

- Dependency Trackers

- Strategic Initiative Updates

Required Skills &

- Experience

- 1 - 3 years of experience in Executive Assistance, Chief of Staff, Project Management, Business Operations, Management Consulting, Strategy &
- Operations, or a related field.

- Excellent verbal and written communication skills.

- Strong organizational and coordination skills.

- Strong follow-up and execution capabilities.

- Ability to work with senior leadership and multiple stakeholders.

- Strong analytical and problem-solving skills.

- Excellent attention to detail.

- Ability to manage multiple priorities simultaneously.

- Strong ownership and accountability.

- Proficiency in MS Excel and PowerPoint.

- Familiarity with tools such as Jira, Confluence, Asana, Monday.com, Notion, or MS Project is preferred.

📌 Executive Assistant To Managing Director (Bengaluru)
🏢 Zarthi
📍 Bengaluru