Educational Qualification

- Graduate in any discipline from a recognized university.

Experience

- Minimum 5 years of relevant work experience as an Executive Assistant / Management Assistant.

Required Skills & Competencies

- Excellent written and verbal communication skills in English.
- Proficiency in MS Office, particularly MS Word, MS Excel and MS PowerPoint.
- Strong organizational and time-management skills.
- Proactive approach with the ability to anticipate requirements and take timely action.
- Ability to multitask, prioritize, and manage deadlines effectively.
- Strong attention to detail and ability to maintain confidentiality.
- Ability to work independently as well as coordinate effectively with internal and external stakeholders.
- Composure and adaptability while handling challenging or time-sensitive situations.

Key Responsibilities

- Work closely with the Director on day-to-day activities, ensuring that important and critical tasks are monitored and followed up to completion.
- Maintain and manage the Directors calendar, appointments, meetings and schedules, including date, time, venue, and other relevant details.
- Schedule and reschedule meetings, appointments and business engagements as required.
- Maintain, organize, and regularly update files, records, documents and confidential information.
- Handle independent correspondence through emails, letters, telephone calls and other forms of communication.
- Draft, format, proofread, and coordinate professional correspondence and documents as required.
- Coordinate with internal departments, clients,



vendors and other stakeholders on behalf of the Director.
- Plan and coordinate business travel arrangements.
- Prepare and organize relevant documents, presentations, reports and meeting materials.
- Track pending assignments, commitments, and action points and ensure timely follow-up and closure.
- Assist the Director in ensuring smooth coordination of meetings, reviews and other important engagements.
- Handle sensitive and confidential information with professionalism and discretion.
- Take up additional administrative and coordination responsibilities as required by the Director. Ideal Candidate The ideal candidate will be a mature, dependable, well-presented and solution-oriented qualified who can anticipate the Directors requirements, manage priorities efficiently, and ensure that day-to-day activities are executed smoothly and on time.

Ideal Candidate The ideal candidate will be a mature, dependable, well-presented and solution-oriented professional who can anticipate the Directors requirements, manage priorities efficiently, and ensure that day-to-day activities are executed smoothly and on time. Location - Chembur

Interview mode - f2f

Kindly share your updated CV along with the following details:

Total Years of experience

Relevant Experience

Current CTC

Expected CTC

Current Location

Minimum Notice Period

Reason for break, if any, in work experience/ Reason for change:

Interested in Chembur job location:

Thanks & Regards,

Saloni Sonawane

HR Executive

(phone hidden)

[email protected] www.linkedin.com/in/sonawane-saloni-recruits/

📌 Executive Assistant To Director (Mumbai)
🏢 Aarvi Encon
📍 Mumbai