Executive Assistant to CEO

Location: Mumbai

Experience: 4–8 years

About the Role

We are hiring an Executive Assistant to the CEO for a fast-growing company in the fitness & wellness industry with a pan-India presence. The role requires a highly organized, proactive, and detail-oriented skilled capable of managing the CEO's calendar, travel, meetings, strategic initiatives, and confidential communications. The incumbent will act as a trusted partner to the CEO by driving follow-ups, coordinating with internal and external stakeholders, and supporting business decision-making.

Key Responsibilities

Executive Support & Coordination

- Act as the primary point of contact between the CEO and internal/external stakeholders
- Manage the CEO's calendar, appointments, meetings, travel arrangements, and daily schedule
- Accompany the CEO for client meetings, business reviews, site visits, vendor meetings, and industry events whenever required
- Provide end-to-end executive and administrative support
- Coordinate meetings, prepare agendas, record Minutes of Meeting (MoM), and track action items until closure
- Ensure timely follow-ups on key business commitments and strategic initiatives

Business Coordination

- Coordinate with customers, vendors, consultants, and internal departments for ongoing business activities
- Liaise with Sales, Service, Finance, HR, Operations, Warehouse, and other departments to ensure smooth execution
- Manage scheduling, reporting, documentation, and business communication through digital platforms

Documentation & Communication

- Draft, edit, and proofread emails, reports, presentations, business proposals, and official correspondence




- Maintain organized records, documentation, files, and MIS reports
- Prepare presentations and management reports for leadership meetings

Research & Decision Support

- Conduct research on market trends, competitors, vendors, customers, and business opportunities
- Prepare executive summaries, reports, and analytical insights for management review
- Provide structured recommendations to support strategic decision-making

Reporting & MIS

- Prepare and submit periodic reports, including executive summaries, performance tracking reports, expense reports, and MIS/dashboard reports
- Monitor project progress and provide regular status updates to the CEO

Project Management

- Support execution of strategic projects and organizational initiatives
- Drive cross-functional coordination to ensure timely completion of projects
- Track deliverables, dependencies, and milestones across multiple assignments
- Identify opportunities to improve operational efficiency and business processes

Confidentiality & Professionalism

- Handle highly confidential business information with complete discretion
- Ensure secure handling of sensitive documents, communications, and executive data
- Maintain professionalism while interacting with senior leadership, clients, and external partners

Preferred Profile

- 4–8 years of experience as an Executive Assistant supporting CXOs, Directors, or CEOs
- MBA or Postgraduate qualification preferred
- Experience in handling executive calendars, travel management, presentations, MIS, and cross-functional coordination
- Exposure to project management and business operations will be an added advantage

📌 Executive Assistant (Mumbai)
🏢 r3 Consultant
📍 Mumbai