Executive Assistant to Business Owner

Location: Ludhiana

Experience: 25 Years

Employment: Full-time

About the Role

We are looking for a smart, organised and proactive Executive Assistant to work closely with the Business Owner and support the day-to-day functioning of the business.

This is not just a clerical or secretarial role. The EA will help ensure that priorities are tracked, people follow through on commitments, information is available on time and important tasks do not get missed.

Key Responsibilities

- Manage the Business Owner's calendar, meetings, appointments and daily priorities.
- Maintain a structured task and follow-up system for the Business Owner and key team members.
- Follow up with team members on assigned tasks, deadlines and pending activities.
- Prepare daily/weekly MIS reports and summaries on sales, leads, projects and other business activities.
- Coordinate between the Business Owner and different departments including sales, design, operations and accounts.
- Track important customer, project and business-related follow-ups.
- Prepare meeting agendas, take notes and ensure action points are followed through.
- Assist in preparing presentations, reports, documents and business communication.
- Coordinate meetings with architects, clients, vendors and other stakeholders.
- Handle routine correspondence, calls and communication on behalf of the Business Owner where required.
- Maintain organised records and ensure important information is easily accessible.




- Assist the Business Owner with special projects and recent initiatives.

AI & Technology Skills
- Should be comfortable and proficient in using AI tools such as ChatGPT and other AI productivity tools.
- Should be able to use AI for research, drafting, summarising information, preparing reports/presentations, analysing data and improving day-to-day productivity.
- Should have the curiosity and willingness to learn and adopt new AI tools and technologies.
- Strong working knowledge of MS Excel / Google Sheets, PowerPoint and Google Workspace.

What We Are Looking For
- 2–5 years of experience as an Executive Assistant, Management Assistant, Business Coordinator, Executive Coordinator or similar role.
- Excellent communication skills in English and Hindi.
- Strong follow-up and coordination skills.
- Highly organised and comfortable handling multiple priorities.
- Good attention to detail.
- Ability to communicate confidently with senior employees, clients and external stakeholders.
- Proactive, responsible and comfortable taking ownership rather than waiting for instructions.
- Should be trustworthy and maintain confidentiality.
- Technology-oriented and willing to use AI to work smarter and faster.
- A go-getter with a problem-solving attitude.

Important This role requires someone who can think, coordinate and follow through, not merely perform administrative tasks.

The ideal candidate should be comfortable working in a fast-moving entrepreneurial environment, managing multiple priorities and ensuring that things get done on time.

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