Roles and Responsibilities

1. Site Administration &

- Facility Management

- Establish and manage site administrative infrastructure, including offices, guest houses, accommodation, canteen, and utilities.

- Coordinate housekeeping, pest control, landscaping, and maintenance activities.

- Coordination of statutory compliance related to Admin

- Ensure uninterrupted availability of drinking water, electricity, internet, and other essential services.

- Monitor vendor performance and service quality.

- Candidate should have hands-on experience in organizing and managing Company events and engagement programs at site locations as per management need like national festivals, sports activities, township/site events, welfare activities etc.

- Support during safety audits and emergency responses

- Coordination with local administration, hotels, transport providers, and service agencies

2. Transportation &

- Logistics

- Arrange transportation for employees, guests, and officials.

- Manage vehicle contracts, fuel consumption, and vehicle utilization.

- Coordinate airport/railway pickups and local transportation requirements.

3. Accommodation &

- Guest House Management

- Manage employee accommodation and guest house facilities including legal compliance.

- Coordinate room allocation, maintenance, and related services.

- Ensure comfortable stay arrangements for visitors and management personnel.

- Maintain records of company assets, furniture, office equipment





4. Contract &

- Vendor Management

- Identify, onboard, and manage service providers for administration activities.

- Monitor contract compliance, billing verification, and service-level performance.

5.

Project Support

Activities

- Support site mobilization activities during project construction.

- Coordinate office setup, furniture procurement, and infrastructure development.

- Facilitate arrangements for training programs, meetings, audits, and inspections.

6. Budget &

- Cost Control

- Prepare annual administration budgets.

- Monitor administrative expenses and identify cost-optimization opportunities.

- Verify and process vendor invoices for timely payment.

7.

Employee Support

Services

- Address employee concerns related to administration facilities.

- Coordinate employee engagement activities and welfare initiatives.

- Ensure a safe, hygienic, and employee-friendly work setting.

Technical / Soft Skill Required

- Budgeting and Cost Monitoring

- Stakeholder management

- Negotiation skills

- Ability to work in remote project site locations

- Team coordination across multiple service providers

- Billing Verification and Documentation

- Vendor Management, Negotiation Skills

- Strong Organizational and Communication Skills

- Proficiency in MS Office

- Working knowledge of SAP (PR, PO, SES and vendor bill processing) preferred.

📌 Executive/Assistant Manager - Admin (Anuppur)
🏢 Torrent Power
📍 Anuppur