Chief of Staff – Chairman’s Office

Location: Pune

Employment Type: Full-time | On-site

Experience: 8–15 years

Reporting to: Chairman

Role Objective

This is a high-trust, high-ownership role working directly with the Chairman.

The mandate is simple

Take work out of the Chairman’s head and return only finished output.

Not updates. Not effort. Outcomes.

The Chief of Staff will convert discussions into action, action into accountability, and accountability into closure—ensuring that important priorities keep moving even when the Chairman is travelling, in meetings, or unavailable.

Key Responsibilities

- Attend meetings with the Chairman, capture decisions accurately, and drive agreed actions to closure.
- Take complete ownership of assigned topics, projects, reviews, and special initiatives; execute independently from start to finish.
- Keep critical priorities moving when the Chairman is travelling, in meetings, or unavailable.
- Drive internal teams, senior managers, vendors, consultants, and external stakeholders without repeated reminders.
- Convert discussions, data, and reviews into clear, decision-ready notes, presentations, analysis, action plans, and recommendations.
- Identify issues early, resolve them wherever possible, and escalate only with explicit options and proposed solutions.
- Manage and coordinate the Chairman’s travel, meeting preparation, itineraries, and logistics; accompany the Chairman when business requirements demand it.
- Support key hiring, leadership and performance reviews, strategic projects, and cross-functional business initiatives.
- Maintain a strong follow-up rhythm so that important commitments, decisions, and deadlines never fall through the cracks.
- Handle sensitive business, people, commercial, and strategic matters with absolute confidentiality, discretion, and sound judgement.

Who This Role Is For You are likely to succeed in this role if you have:
- Worked closely with a Founder, Promoter,



Chairman, CEO, or business owner.
- Demonstrated strong ownership, follow-through, stakeholder management, and execution ability.
- The ability to work calmly and decisively under pressure, ambiguity, and direct feedback.
- A proactive operating style: you anticipate what needs to happen next rather than waiting for instructions.
- The confidence and maturity to drive senior colleagues, teams, vendors, and external stakeholders to deliver.
- Strong written and analytical ability, with the capability to create crisp presentations, decision notes, recommendations, and reviews.
- Sound judgement on what to resolve independently and what requires escalation to the Chairman.
- A mindset focused on outcomes—not activity, reporting, or effort.

Relevant backgrounds include Founder’s Office, Chief of Staff, consulting, PMO, real estate or infrastructure execution, family office operations, strategic business roles, or senior EA roles with strong execution exposure.

Who Should Not Apply

This role is not suited to candidates seeking a position limited primarily to:
- Secretarial, calendar-management, or administrative support.
- MIS preparation, reporting, coordination, or tracker management without ownership of final outcomes.
- Work that requires constant direction, repeated follow-ups, or detailed instruction.
- A low-pressure environment with limited accountability, urgency, or stakeholder-management responsibility.

Candidates from senior EA or executive-office backgrounds are welcome if they have independently driven projects, stakeholders, decisions, and closure—not only administrative support.

The Test

If your natural response to a difficult or ambiguous task is:

“I’ll take care of it.”

—and you actually do, this role is for you.

Application

Please share your CV along with:

- Current CTC
- Expected CTC
- Notice period
- Current location
- A brief note on one project, initiative, or business issue you personally drove from discussion to completion

📌 Executive Assistant - Chairman’s Office (Pune)
🏢 BMW Bavaria Motors
📍 Pune