Company Description Polestar Consulting Pvt. Ltd. is a leading IT system integrator specializing in Managed IT Services, Cyber Security, Cloud Operations and Management, NOC and SOC services, Application Support, and Data Center Management.

The company adopts a consultative approach to design scalable, “build to suit” solutions tailored to client needs. This focus on customization and reliability has made Polestar a preferred partner for customers and leading OEMs. Team members work closely with clients across diverse industries, contributing to secure, efficient, and modern IT environments.

The organization values professionalism, client-centric thinking, and continuous improvement in technology services.

Company: Polestar Consulting Pvt. Ltd.

Experience: 0–2 Years

Location: Viman Nagar, Pune.

Employment Type: Full-time

Role Description The Executive Assistant and Front Office Executive is responsible for managing front desk operations and providing administrative support to senior leadership. Day-to-day tasks include handling reception duties such as greeting visitors, managing incoming calls, coordinating meeting schedules, and maintaining visitor logs.

The role also involves organizing appointments, preparing basic correspondence and reports, and supporting office coordination activities like meeting room management and courier handling. The position requires maintaining a professional and welcoming environment for clients, partners, and team members, ensuring smooth communication and efficient front office processes. This is an on-site role located in the Pune Division.

Key Responsibilities

Executive Assistance to MD





- Provide day-to-day administrative and organizational support to the Managing Director.
- Manage the MD’s calendar, meetings, appointments, and schedules.
- Coordinate meetings with clients, business partners, employees, and other stakeholders.
- Handle emails, correspondence, follow-ups, and documentation on behalf of the MD as required.
- Prepare presentations, reports, meeting notes, and other documents.
- Maintain confidentiality of sensitive business and management information.
- Follow up with internal teams on tasks and ensure timely closure.
- Assist the MD with travel arrangements, meetings, and other business requirements.
- Maintain a record of important meetings, commitments, and follow-ups.

Front Office & Office Coordination

- Manage the front desk and ensure a professional experience for visitors and clients.
- Receive and direct phone calls, emails, and visitors appropriately.
- Coordinate with internal departments for meetings and appointments.
- Maintain visitor records and support general office administration.
- Ensure the reception and meeting areas are well maintained and organized.

Social Media Coordination

- Assist in managing Polestar’s social media platforms such as LinkedIn, Instagram, Facebook, etc.




- Coordinate with relevant teams for social media content, photographs, updates, and announcements.
- Draft and schedule basic social media posts.
- Monitor comments, messages, and engagement.
- Assist in maintaining a consistent and professional brand presence across social media platforms.
- Support basic social media reporting and tracking of engagement.

Required Skills & Qualifications

- Graduate in any discipline.
- 0–2 years of experience in Executive Assistance, Personal Assistance, Front Office, Administration, or a similar role.
- Freshers with excellent communication and organizational skills may also be considered.
- Excellent verbal and written communication skills.
- Good knowledge of MS Office (Word, Excel, PowerPoint) .
- Basic understanding of social media platforms and content coordination.
- Strong organizational and multitasking abilities.
- Good follow-up and coordination skills.
- Qualified appearance and confident personality.
- Ability to handle confidential information with discretion.
- Positive attitude with a willingness to learn and take ownership.

Preferred Candidate Profile

- Smart, presentable, and confident personality.
- Excellent communication and interpersonal skills.
- Proactive and comfortable working closely with senior management.
- Strong attention to detail and follow-up skills.
- Comfortable interacting with clients, visitors, employees, and external stakeholders.
- Interest in social media and content creation will be an added advantage.
- Should be flexible and capable of handling varied responsibilities in a dynamic work environment.

📌 Executive Assistant And Front Office Executive (Pune)
🏢 Polestar Consulting
📍 Pune