Company: Anahad Pharma

Location: Mumbai

Job Type: Full-time, Permanent

Pay: ₹20,000 - ₹28,000 per month

Benefits: Cell phone reimbursement, Commuter assistance, Internet reimbursement

About the Company

Anahad Pharma is Mumbai's fastest-growing distributor of pharmaceutical products, working as direct stockists for most MNC Pharma companies. We cater to over 2000 pharmacies and are continually expanding.

Position Overview

The Executive Assistant to the Managing Director (MD) will be a vital support role, ensuring the smooth functioning of the MD’s day-to-day operations. This individual will manage the MD’s calendar, assist in project management, handle communication, coordinate meetings and travel arrangements, and provide general administrative support. A key aspect of this role is maintaining confidentiality and managing tasks with attention to detail.

Key Responsibilities

1. Calendar Management:

- Coordinate and manage the MD’s schedule, ensuring all appointments, meetings, and events are effectively planned.
- Prioritize and resolve any scheduling conflicts that arise.

2. Follow-ups:

- Proactively track and follow up on tasks and projects assigned by the MD.
- Ensure all deadlines are met and provide updates on the status of tasks.

3. Communication:

- Act as the main point of contact between the MD and internal/external stakeholders.
- Handle emails, calls, and messages with professionalism and confidentiality.

4. Meeting Coordination:

- Organize and prepare for meetings, including creating agendas, taking minutes, and distributing relevant materials.
- Ensure action items from meetings are followed up on in a timely manner.

5. Travel Arrangements:

- Plan and coordinate travel arrangements for the MD, including booking flights, accommodations, and creating itineraries.




- Resolve any travel-related issues that may arise.

6. Document Management:

- Assist in the preparation, review, and management of documents, reports, and presentations for the MD.
- Maintain organized filing systems to store documents securely.

7. Project Management:

- Support the MD in managing projects and initiatives.
- Track project progress and ensure milestones are met within deadlines.

8. Administrative Support:

- Handle various administrative duties such as expense reports, office supplies management, and maintaining records.
- Assist with personal tasks as needed.

9. Liaison:

- Facilitate effective communication between the MD and various departments within the organization.
- Act as a liaison to ensure smooth collaboration across teams.

Qualifications:
- Bachelor’s degree in Business Administration, Management, or a related field.
- Proven experience as an Executive Assistant or in a similar role, particularly supporting senior-level executives.
- Exceptional organizational skills and the ability to manage multiple tasks simultaneously.
- Strong follow-up skills and attention to detail.
- Excellent verbal and written communication abilities.
- Proficiency in Microsoft Excel and other office software.
- Ability to handle sensitive information with confidentiality and discretion.
- Solid problem-solving abilities and proactive attitude.
- Ability to work independently with minimal supervision.

Job Types: Full-time, Permanent Pay: ₹20,000.00 - ₹28,000.00 per month

Benefits

- Cell phone reimbursement
- Internet reimbursement
- Paid sick time
- Paid time off

Application Question(s):
- What is your current CTC?

Education:
- Bachelor's (Required)

Experience:
- total work: 3 years (Required)

Language:
- English (Preferred)

Location:
- Vikhroli, Mumbai, Maharashtra (Required)

Work Location: In person

📌 Executive Assistant (Vikhroli)
🏢 Anahad Parma
📍 Vikhroli