- Maintain daily cash book and ledger entries.
- Record all site expenses and income.
- Ensure accurate bookkeeping in accounting software (e.g., Tally, SAP, ERP).
2. Vendor &
- Contractor Payments
- Verify vendor and subcontractor bills.
- Process payments according to contract terms.
- Maintain payment schedules and outstanding balances.
3. Billing &
- Invoicing
- Prepare client invoices based on work completed.
- Coordinate with the project team for measurement sheets and billing quantities.
- Follow up on outstanding receivables.
4.
Petty Cash
Management
- Maintain site petty cash.
- Issue cash for approved site expenses.
- Reconcile petty cash regularly and submit reports.
5.
Budget
Monitoring &
- Cost Control
- Compare actual expenses against the project budget.
- Monitor material, labor, and equipment costs.
- Report cost overruns to project management.
6. Tax &
- Statutory Compliance
- Maintain GST, TDS,
and other statutory records (as applicable).
- Prepare documents required for audits.
- Ensure compliance with company policies and government regulations.
7. Material &
- Store Accounting
- Coordinate with the stores department.
- Verify material purchase bills with Goods Receipt Notes (GRNs).
- Track material consumption and inventory values.
8. Reporting
- Prepare daily, weekly, and monthly financial reports.
- Submit expense summaries and cash flow reports.
- Assist project managers with financial analysis and decision-making.
Key Skills Required
- Accounting principles and bookkeeping
- Tally ERP, SAP, Oracle, or other ERP software
- Microsoft Excel (VLOOKUP, Pivot Tables, formulas)
- GST and TDS knowledge (India)
- Cost control and budgeting
- Communication and coordination
- Attention to detail and accuracy