Role: Admin Assistant / Executive

Location: Hyderabad, Telangana - Onsite Office

Duration: Fulltime

Experience: 2 to 4 years

Working Hours: UK time shift

Notice Period: Immediate Joiners

Position Overview:

We are looking for an experienced Admin Assistant / Executive Administrator to manage and coordinate day-to-day office and floor-level administrative activities for our IT workplace in Hyderabad.

The role will be responsible for ensuring smooth office operations, supporting employees with administrative requirements, coordinating with internal teams and external vendors, and maintaining a well-organized and productive workplace environment.

Key Responsibilities:

- Manage day-to-day floor and office administration activities and ensure smooth workplace operations.
- Coordinate seating arrangements, workstations, meeting rooms, and other workplace requirements.
- Act as the primary point of contact for employees for general administrative and facility-related requests.
- Coordinate with facility management, housekeeping, security, pantry, maintenance, and other service providers.
- Manage office supplies, stationery, pantry requirements, and other administrative inventory.
- Maintain records related to office assets, supplies, vendors, and administrative activities.
- Coordinate with vendors for routine services, maintenance, repairs, and other office requirements.
- Support onboarding and exit activities from an office/facilities administration perspective.
- Assist in organizing internal meetings, employee events, town halls, and other workplace activities.
- Coordinate meeting rooms and ensure they are properly arranged for meetings and events.
- Monitor office/floor cleanliness, seating,



common areas, and overall workplace readiness.
- Raise and track administrative/facility-related requests and ensure timely closure.
- Maintain administrative reports, trackers, invoices, and documentation.
- Support office access/badge-related coordination with relevant internal teams.
- Coordinate with HR, Admin, Facilities, Security, and other internal stakeholders as required.
- Handle day-to-day administrative issues and escalate matters appropriately when required.
- Ensure compliance with company workplace policies and administrative procedures.

Required Skills:

- 3–4 years of experience in Office Administration, Executive Administration, Workplace Administration, Facilities Administration, or similar roles.
- Experience working in a corporate/IT office environment is preferred.
- Strong coordination and communication skills.
- Good vendor and stakeholder management skills.
- Ability to manage multiple administrative activities simultaneously.
- Good organizational and follow-up skills.
- Proficiency in MS Office / Microsoft Excel / Outlook / Teams or similar workplace tools.
- Ability to maintain trackers, reports, records, and administrative documentation.
- Good problem-solving and interpersonal skills.
- Professional and service-oriented approach when dealing with employees and vendors.
- Preferred Experience
- Experience supporting IT/technology company offices.
- Experience in floor/workplace administration and employee facility coordination.
- Exposure to facilities, housekeeping, security, pantry, maintenance, and vendor coordination.
- Experience handling office events, meetings, seating arrangements, and workplace logistics.

📌 Executive Administrative Assistant (Hyderabad)
🏢 Quantum Integrators
📍 Hyderabad