Job Summary

Event Production Specialist We are looking for an experienced Event Production professional to plan and execute the technical and operational aspects of MICE and corporate events. The role involves managing vendors, budgets, logistics, venue setups, and on-ground teams while ensuring events are delivered seamlessly, on time, and to the highest quality standards.

Role Overview

Were looking for an experienced Event Production professional to plan, coordinate, and execute the technical and operational elements of our MICE and corporate events. From pre-event planning and vendor management to on-ground execution and post-event reporting, this role ensures every event runs seamlessly - on time, within budget, and to the highest quality standards. The ideal candidate is a hands-on problem-solver who thrives under pressure and is comfortable managing complex, multi-vendor productions from concept through close-out.

Responsibilities

Pre-Event / Planning Phase

- Work with Sales, Client Servicing, and Creative teams to understand event scope, objectives, concept/theme, and client expectations.
- Prepare detailed production plans, timelines, run-sheets, show flow, and technical specifications.
- Identify and manage vendors and suppliers (AV/audio, lighting, staging, d cor, signage, catering, travel, accommodation); negotiate rates and contracts, and ensure SLAs are met.
- Coordinate with the Creative/Design team on branding, signage, d cor, graphics, and experiential elements.
- Secure required permits, licenses, and insurance, as applicable.
- Plan logistics including transport, accommodation, and shipping of materials and equipment.

Budget Cost Control





- Develop and monitor production budgets; track expenses against estimates, and flag and manage variances.
- Identify cost efficiencies without compromising on quality.

Production / Onsite Execution

- Oversee venue setup - staging, lighting, AV, d cor, seating arrangements - ensuring all technical elements are fully functional.
- Manage onsite teams (vendor staff, contractors, internal crew), ensuring clear role definition and smooth coordination.
- Conduct technical checks and rehearsals; ensure accurate timings, cue sheets, and backups for critical elements.
- Monitor event flow and troubleshoot real-time issues, maintaining quality, safety, and compliance with venue rules and safety norms.
- Coordinate with clients onsite, ensuring expectations are met and any changes are handled professionally.

Post-Event

- Supervise teardown/breakdown and ensure an effective close-out.
- Reconcile vendor invoices and liaise with Finance for timely payments.
- Prepare post-event reports covering what worked, areas for improvement, client feedback, and key learnings.
- Ensure all deliverables (photos, videos, data) are collected, catalogued, and handed over as per client/internal requirements.

Continuous Improvement Collaboration





- Maintain a vendor database and regularly evaluate vendor performance.
- Stay updated on trends, technologies, and production techniques within the MICE/events space.
- Collaborate with Sales, Marketing, Creative, Operations, and Client Servicing teams to deliver cohesive events and maintain brand positioning.

What Were Looking For

- Bachelors degree in Event Management, Hospitality, Production, or a related field.
- 2-6 years of experience (or more, depending on seniority) in event production/operations within the MICE/events industry; experience with both small- and large-scale events is preferable.
- Strong understanding of technical production - AV, lighting, staging, sound, and d cor.
- Excellent project and time management skills, with the ability to handle multiple events/projects concurrently under strict timelines.
- Solid negotiation skills, with the ability to manage vendors and contracts effectively.
- Sound budget management and financial acumen.
- Strong communication and interpersonal skills, with the ability to coordinate across clients, internal teams, and vendors.
- A calm, adaptable problem-solver who can manage last-minute changes under pressure.
- High attention to detail and strong quality standards.
- Willingness to travel and work onsite, with flexibility around work hours (early mornings, late nights, and weekends as required).

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Event Production Specialist (Bengaluru)
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