:

Reporting To: Managing Director / CEO

Experience: 20+ Years

Qualification: Qualified Company Secretary (ACS/FCS) – Mandatory

Industry Preference: Manufacturing (Chemical, Engineering, Auto Components,

Packaging)

Work Location: Corporate Office (Agra)

Position Objective The Company is planning to enter into a significant transformation phase through either a greenfield expansion or an acquisition. The new business will operate under a new legal identity, and new brand, requiring the establishment of an entirely independent legal,

governance, compliance, and regulatory framework.

The proposed Company Secretary will act as the Project Lead for the corporate expansion, ensuring seamless execution of all statutory, legal, governance, intellectual property, and regulatory requirements from incorporation through operational readiness.

This is a business-critical leadership role that will work directly with the Managing

Director, Board of Directors, Promoters, Legal Advisors, Consultants, Auditors, and

Government Authorities.

Key Responsibilities

- Corporate Expansion

● Lead the complete legal and secretarial workstream for the business expansion.

● Execute incorporation of the new company.

● Drive ownership structuring and corporate expansion.

● Coordinate the transfer of assets, licenses, contracts, employees, and statutory obligations.

● Ensure smooth coordination between the existing company and new corporate entity.

- Corporate Governance

● Establish the governance framework for the new organization.

● Develop Board and Committee governance processes.

● Conduct Board Meetings, Committee Meetings, AGMs and EGMs.

● Prepare Board agendas, resolutions and statutory records.

● Advise the Board and senior management on corporate governance and regulatory matters.

- Regulatory & Statutory Compliance

Lead all approvals and registrations required for establishing and operating the new company, including:

● ROC & MCA compliances

● Companies Act compliance

● GST, PAN & TAN registrations

● Import Export Code (IEC)

● Factory Licence





● Pollution Control approvals

● Labour & Industrial registrations

● Digital Signature Certificates

● Banking and statutory registrations

● Any additional manufacturing-specific approvals

Ensure timely filings and complete regulatory compliance throughout the transition.

- Intellectual Property & Brand Transition

● Lead trademark registration for the new company name and brand identity.

● Coordinate patent filings (where applicable).

● Manage copyright registrations.

● Secure ownership of domain names and digital assets.

● Coordinate with IP attorneys to protect the organization's intellectual property.

- Legal Documentation

Oversee preparation and review of:

● Business Transfer Agreements

● Asset Transfer Agreements

● Shareholder Agreements

● Commercial Contracts

● Vendor Agreements

● Licensing Agreements

● Corporate Policies

● Governance Manuals

● Compliance Frameworks

Coordinate with external legal counsel on all corporate legal matters.

- Compliance & Risk Management

● Develop an organization-wide compliance framework.

● Establish statutory compliance calendars.

● Create secretarial SOPs and governance processes.

● Monitor regulatory changes and ensure ongoing compliance.

● Support internal and external audits from a corporate governance perspective.

- Stakeholder Management

Act as the primary liaison with:

● Board of Directors

● Promoters

● Managing Director / CEO

● Regulatory Authorities (ROC, MCA, etc.)

● Statutory & Internal Auditors

● Legal Advisors

● Consultants

● Banks & Financial Institutions

Ideal Candidate Profile

Qualification

● Qualified Company Secretary (ACS/FCS)



– Mandatory

● LLB will be an added advantage.

Experience

● 20+ years of experience in Corporate Secretarial and Governance.

● Proven experience in corporate restructuring, mergers, acquisitions, or new company incorporation.

● Strong understanding of Companies Act, Corporate Law, and manufacturing sector compliances.

● Experience interacting with Boards, Promoters, and senior leadership.

Preferred Industry

● Chemical

● Engineering

● Auto Components

● Packaging

● Industrial Manufacturing

Critical Competencies

● Companies Act, 2013

● Corporate Governance

● Corporate Restructuring

● Secretarial Compliance

● ROC & MCA Matters

● Regulatory Approvals

● Corporate Law

● Intellectual Property (Trademark/Patent coordination)

● Legal Documentation

● Risk & Compliance

● Board Management

● Stakeholder Management

Success Measures The successful candidate will be expected to:

● Complete the legal formation and operational readiness of the new entity within agreed timelines.

● Ensure a seamless transition during the acquisition with zero regulatory non-

compliance.

● Establish a robust governance, legal, and compliance framework for the current company.

● Secure all statutory registrations, licenses, and intellectual property rights for the new organization.

● Build a governance structure capable of supporting the long-term growth of the new business.

Why This Role is Critical

This assignment goes beyond the traditional responsibilities of a Company Secretary. The incumbent will serve as the strategic custodian of the company’s corporate transformation, ensuring that the demerger, establishment of a new corporate identity,

transfer of ownership, regulatory approvals, and governance framework are executed flawlessly. Given the scale of the business, this role requires a seasoned leader with proven experience in managing complex corporate restructuring initiatives while safeguarding compliance and governance.

📌 Company Secretary (Agra)
🏢 RECEX
📍 Agra