COMPANY SECRETARY

ScaleIQ | Energy Digital Engineering & Transformation

Location: Gurgaon, Sector 62

Experience: 3+ Years

Qualification: B.Com + Qualified Company Secretary (CS) Mandatory

Employment Type: Full-time

About Scale IQ

Scale IQ is a leader in energy digital transformation, specializing in AI/ML-driven solutions for the Energy sector (including Upstream and Downstream). We empower global energy operators to modernize domain workflows by application of cutting edge Digital

Technologies, optimize field operations through use of AI, and optimize efficiency through automating several workflows.

ROLE OVERVIEW

We are looking for a Company Secretary to take ownership of corporate secretarial, statutory compliance, documentation and stakeholder coordination activities for ScaleIQ's India operations, with coordination support for its UAE operations.

The role will work closely with the CA in India, CS/compliance professionals in UAE, auditors, consultants, legal advisors and internal stakeholders to ensure that statutory requirements, filings and compliance timelines are managed effectively.

This is a hands-on ownership role suited to someone who is confident, practical, well-organized and capable of independently driving multiple compliance activities to closure.

KEY RESPONSIBILITIES

Corporate Secretarial & Statutory Compliance

- Manage day-to-day company secretarial and corporate compliance activities for the India entity.
- Ensure timely completion of statutory filings, returns, registrations, renewals and other regulatory requirements.
- Maintain statutory registers, records, minutes, resolutions and other corporate documentation.
- Support preparation and documentation of Board Meetings, Board Resolutions and Shareholder Meetings.
- Coordinate corporate actions such as changes in directors, shareholding, authorized signatories and other statutory matters.
- Maintain an updated compliance calendar and proactively track upcoming deadlines.




- Ensure all statutory and regulatory documentation is accurate, complete and maintained systematically.

India UAE Compliance Coordination

- Coordinate with the CS / compliance professionals in UAE for corporate and regulatory requirements.
- Support documentation and follow-ups related to the UAE entity and its ongoing compliance requirements.
- Act as a central coordination point between India and UAE stakeholders.
- Track pending actions and ensure timely closure with relevant advisors and professionals.

CA, Audit & Professional Coordination

- Coordinate closely with the CA, statutory auditors, tax consultants, legal advisors and other external professionals.
- Provide required documents, information and clarifications for audits and statutory requirements.
- Follow up independently with external consultants to ensure deliverables are completed within agreed timelines.
- Support management on compliance-related queries and documentation requirements.

Finance & Tally Coordination

- Coordinate with the finance/CA team on accounting and statutory compliance matters.
- Maintain a good working understanding of Tally and basic accounting processes.
- Support documentation and coordination for audits, taxation and other finance-related compliance activities.
- Ensure relevant financial and corporate records are properly maintained.

Documentation & Compliance Management

- Maintain organized records of statutory filings, certificates, agreements, licenses, resolutions and other important documents.
- Prepare compliance trackers and periodic status reports for management.




- Identify potential compliance gaps or upcoming deadlines and proactively highlight them.
- Ensure timely follow-up and closure of open compliance items.

REQUIRED SKILLS & QUALIFICATIONS

Mandatory

- B.Com + Qualified Company Secretary (CS).
- Minimum 3+ years of relevant experience in Company Secretarial / Corporate Compliance.
- Strong understanding of Indian corporate and statutory compliances.
- Hands-on experience with statutory filings, company records, Board documentation and compliance calendars.
- Good working knowledge of Tally.
- Experience coordinating with CAs, auditors, consultants, legal advisors and other professionals.
- Strong written and verbal communication skills.
- Excellent follow-up and stakeholder-management skills.
- Strong attention to detail and documentation skills.
- Ability to independently manage multiple tasks, deadlines and stakeholders.

Preferred

- Exposure to UAE corporate / statutory compliances.
- Experience working with organizations having IndiaUAE operations.
- Exposure to taxation, audit, finance or legal coordination.
- Experience in a technology, digital services, consulting, Oil & Gas or professional services environment.

PERSONAL ATTRIBUTES

- Confident and qualified personality.
- Well-presented and comfortable interacting with senior stakeholders.
- Strong ownership and accountability.
- Practical and solution-oriented approach.
- Good logical thinking and common sense.
- Highly organized with strong attention to detail.
- Proactive in identifying and resolving compliance issues.
- Comfortable working independently in a fast-growing organization.
- Strong ability to manage follow-ups without requiring constant supervision.

EXPERIENCE 3+ years of relevant experience.

Candidates with 1015 years of experience are also welcome to apply, provided they are comfortable with a hands-on role with direct ownership of compliance and coordination activities.

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