1. Role purpose

We are seeking a qualified and detailoriented Company Secretary for our client to ensure compliance with applicable corporate laws, regulations, and statutory requirements. The Company Secretary will be responsible for maintaining corporate records, organizing board and shareholder meetings, preparing statutory documents, and providing guidance to the management on corporate governance and legal matters.

2. Key responsibilities

Corporate Governance:

- Advise the board on legal, regulatory, and ethical responsibilities.
- Develop and implement corporate governance policies and procedures.
- Ensure the company follows best practices in governance and decision-making.

Compliance:

- Monitor and ensure adherence to laws, regulations, and internal policies.
- Keep the board updated on legislative changes affecting the company.
- Certify compliance with statutory requirements and corporate policies.

Board and Meeting Support:

- Organize board meetings, prepare agendas, and distribute materials.
- Take minutes and ensure board decisions are communicated and implemented across the organization.
- Convene and service annual general meetings (AGMs) and other shareholder meetings.

Shareholder and Stakeholder Management:

- Manage communications with shareholders, including share transfers, dividends, and corporate actions.
- Act as a liaison between directors, shareholders, regulatory authorities, and management.

Legal and Regulatory Filings:

- Maintain statutory registers and company records, including registers of members, directors, and secretaries.
- File annual returns, financial statements, and other required documents with regulatory authorities.

Strategic and Advisory Role:

- Provide legal, financial, and strategic advice to the board and senior management.
- Support management in mergers, acquisitions,



and corporate restructuring.
- Ensure policies and procedures are updated in line with regulatory changes.

Administrative and Operational Duties:

- Optimize office workflow and assist in personnel administration, including training and appraisals.
- Oversee contractual agreements, company insurance policies, and pension schemes.
- Implement systems to ensure effective management and compliance.

Corporate Governance & Board Management

- Board Administration Organising Board/Committee meetings, preparing agendas, notices, and minutes.
- Statutory Registers Maintaining registers of members, directors, share transfers, charges, etc.
- Board Advisory Guiding directors on governance, compliance, and regulatory obligations.

Compliance for Listed Companies (SEBI + Stock Exchange)

- SEBI LODR Compliance Ensuring adherence to Listing Obligations & Disclosure Requirements.
- Stock Exchange Filings Handling disclosures: corporate announcements, shareholding patterns, quarterly compliance reports.
- Insider Trading Controls Managing PIT Code, UPSI, trading window closures.
- Corporate Actions Bonus, rights issue, buyback, dividend, AGM/EGM coordination.

Compliance for Unlisted Companies (Companies Act, 2013)

- ROC Filings AOC4, MGT7, PAS3, DIR12, CHG1, etc.
- Event-Based Compliance Appointment/resignation of directors, share allotment, change in registered office.
- Policy Drafting CSR policy, related party policy, risk management policy.

Internal Legal Documentation & Contract Management

- Drafting & Vetting Agreements, NDAs, MoUs, vendor contracts, employment contracts.
- Legal Opinions Providing internal legal guidance on corporate matters.
- Record Management Maintaining digital and physical legal documentation repositories.
- Litigation Coordination Liaising with external counsel, tracking cases, preparing briefs.

📌 Company Secretary (Thane)
🏢 New Wave League
📍 Thane