Key Deliverables

1. As COO Support & Stakeholder Interface

Assist and support the COO in interactions and coordination with HODs and stakeholders across the Project Life Cycle.

Act as a central coordination and support function to facilitate communication, information flow, decision-making and timely resolution of project-related matters.

Associate with the Project from the stage of handover from the Business Development (BD) Team through to Project Handover / Completion, ensuring continuity of information, strategy , execution, completion and handover

2. Project Definition & Strategy

Support the COO in establishing the Project Definition and overall Project Strategy along with Execution framework aligned with the stakeholder's objectives.

Establish Integrated Project Master Schedule demonstrating key activities, dependencies, critical paths and milestones, etc

Define annual Project Targets and Milestones, and subsequently translate these into quarterly targets / milestones for effective monitoring and performance management.

3. Project Implementation & Execution Monitoring

Support the COO during the Project Implementation Stage through structured planning, coordination and monitoring:

Ensure systematic interaction and coordination with Stakeholders including appointed Architects, Consultants, Contractors and other relevant agencies.

Translate quarterly targets and milestones into detailed monthly action plans and schedules, with explicit responsibilities and timelines.

Prepare Periodic Project Progress Reports and Management Dashboards, highlighting progress, achievements, delays, critical issues, risks and areas requiring intervention.

Undertake Milestone Tracking and Delay Analysis, identify slippages and bottlenecks, assess their impact and facilitate corrective / recovery measures.

Conduct Cross-functional Review Meetings and maintain Action Trackers for accountability and timely closure.

Establish and maintain a Project Data Repository / Data Hub containing critical project information, schedules, approvals, reports, commercial information and other relevant project records.

Prepare Management Information Reports and analytical inputs to support the COO,



Management and Board in informed decision-making.

Maintain a Project Risk Register, identifying key risks, their potential impact, ownership, mitigation measures and status.

Monitor Risk Mitigation Plans and Critical Issue Resolution Trackers, ensuring timely action, escalation and closure of critical project matters.

4. Cross-Functional Coordination with HODs / respective teams

Drive coordinated efforts across all internal stakeholders, HODs and functional departments, ensuring effective communication, alignment and timely execution of project activities.

Facilitate coordination between Development, Design, Legal, Finance, Commercial, Approvals, Construction, Site Management, Tenant / Rehabilitation and other relevant functions.

Monitor interdependencies between functions and ensure timely resolution of issues affecting project progress.

5. Site Vacating & Site Management

Participate in preparation of the Site Vacating Strategy and support its implementation in coordination

Monitor site-vacating activities, dependencies and timelines to ensure timely availability of development-ready / vacant land in accordance with the Project Master Schedule.

6. Pre-Construction Planning & Logistics

Participate in preparation of the Pre-Construction Schedule, covering site readiness, enabling works, construction logistics, access, movement of materials / vehicles, temporary arrangements and other critical pre-construction requirements.

Support implementation of the pre-construction strategy and ensure coordination of construction logistics and movement plans with Site Management and relevant stakeholders.

7. Concept, Design & Development Coordination

Participate in the Concept and Design Development process to develop and implement a comprehensive understanding of the Project, its development dynamics, design intent, functionality,



constructability and commercial implications as per Integrated Master schedule

Coordinate with Architects, Consultants and all other agencies, etc to ensure that project requirements and strategic objectives are appropriately incorporated during the design development process.

8. Approvals, NOCs & Statutory Clearances

Prepare, maintain and track the comprehensive matrix of NOCs, statutory approvals and project permissions required throughout the Project Life Cycle.

Coordinate with respective HOD , Consultants and authorities to monitor the status of approvals and ensure timely submission, follow-up and closure.

Identify approval-related risks and potential impact on project timelines, and escalate critical matters requiring intervention.

9. Construction Monitoring & Management Reporting

Track, monitor and review construction progress against the approved construction programme, milestones and monthly targets.

Coordinate with the Construction Team, Consultants and HOD to identify delays, constraints, quality / execution issues and critical dependencies.

Provide regular project updates to the CEO , COO and relevant internal stakeholders, highlighting progress, key achievements, delays, risks, commercial implications and matters requiring intervention.

Implement and monitor directions / decisions received from the COO and Management, ensuring appropriate communication to concerned stakeholders and tracking actions through to closure.

10. Milestone, Timeline & Risk Management

Monitor adherence to overall project timelines and proactively identify potential delays, assessing their impact and initiating appropriate mitigation / recovery measures.

Track critical milestones including site vacating, tenant management, statutory approvals, design development, pre-construction activities, construction, rehabilitation works, Rehab handover and overall Project Completion & Handover.

Maintain effective Risk and Critical Issue Management, ensuring identification, assessment, mitigation, escalation and closure of risks that may impact timeline, cost, cash flow, compliance or project objectives.

📌 Cheif Project Officer (Mumbai)
🏢 Aspect global ventures
📍 Mumbai