? Location: CBD Belapur, Navi Mumbai

? Department: Finance & Accounts

? Reporting To: CEO

? Employment Type: Full time

? Experience: 5–8 Years

About the Role

We are looking for an experienced and detail-oriented Manager – Billing to take complete ownership of the billing function across all Veritas locations and clients .

The role will be responsible for managing the end-to-end billing cycle — from collection and verification of operational data and supporting documents to invoice preparation, submission, tracking, reconciliation and resolution of billing discrepancies.

The key objective is to ensure 100% billing completeness, minimum billing errors, timely invoicing, zero revenue leakage and strong control over unbilled revenue, pending POs and client approvals.

Key Responsibilities

1. Monthly Billing Management

- Own monthly billing for all clients and locations.
- Ensure invoices are prepared and submitted within agreed timelines.
- Prepare and verify fixed, variable and reimbursement invoices.
- Ensure all services delivered during the month are captured and billed.
- Maintain a monthly billing calendar with defined cut-off dates.

2. Billing Verification & Accuracy

- Verify invoices against agreements, approved commercials, POs, rate cards, operational MIS, supporting documents and client approvals.
- Check quantities, rates, calculations, GST and applicable taxes.
- Ensure correct billing period, location, service description and PO references.
- Maintain a strong maker-checker process to minimise billing errors and credit notes.

3. Logistics & Warehouse Billing Handle and validate billing for:

- Bonded warehouse storage
- Duty-paid storage
- Fixed warehouse charges
- Variable operational charges
- Ex-bond/documentation charges
- Loading and unloading
- Labelling/re-labelling
- Manpower charges
- Electricity and utility reimbursements
- Insurance-related charges
- Customs/excise reimbursements
- Penalties and applicable service charges
- Transportation and other logistics services
- Client-specific additional services

4. PO & Agreement Control

- Maintain client-wise masters of agreements, rates, POs and validity periods.
- Ensure billing rates match approved agreements and POs.
- Track PO utilisation and balance values.




- Identify POs approaching expiry or exhaustion in advance.
- Coordinate with Commercial, Operations and Client teams for revised/additional POs.
- Ensure services are not left unbilled due to missing POs or approvals.

5. Supporting Documentation

- Ensure every invoice has complete supporting documentation before submission.
- Coordinate with Operations and branch teams for timely data and documents.
- Maintain systematic records of invoices, POs, approvals, workings and supporting documents.
- Ensure documents are readily available for client queries, audits and reconciliations.

6. Unbilled Revenue Control

- Prepare and monitor a monthly Unbilled Revenue Report .
- Identify completed services that have not yet been invoiced.
- Track reasons such as pending POs, client approvals, operational data or supporting documents.
- Follow up with responsible teams until closure.
- Escalate long-pending items to management.

7. Client Invoice Submission & Tracking

- Ensure invoices are submitted/uploaded through required client portals and processes.
- Maintain acknowledgement/proof of submission.
- Track rejected or returned invoices and coordinate immediate corrections.
- Coordinate with clients on billing queries and clarifications.

8. Reconciliation & Dispute Management

- Conduct regular client-wise billing reconciliations.
- Investigate differences between Veritas billing and client records.
- Resolve rate, quantity, PO and documentation discrepancies.
- Maintain a Billing Dispute Tracker with ageing and responsibility.
- Minimise credit notes arising from internal billing errors.

9. Cross-Functional Coordination

Work closely with:

- Operations – activity data and supporting documents
- Commercial/Sales – approved rates and commercial changes
- Accounts – invoice accounting, GST and outstanding reconciliation
- Clients – POs, billing approvals and invoice queries
- Management – ageing, unbilled revenue and exceptions

10.



MIS & Management Reporting Prepare and submit monthly Billing MIS covering:

- Total billing – client-wise and location-wise
- Fixed vs. variable billing
- Reimbursement billing
- Unbilled revenue
- Pending POs
- Pending client approvals
- Rejected/disputed invoices
- Credit notes
- Billing completed within cut-off
- Billing ageing and reasons for delay

Any material billing delay or revenue leakage risk must be escalated immediately.

Key Performance Indicators (KPIs)

Success in this role will be measured through:
- 100% billing completeness
- Billing within agreed monthly cut-offs
- Zero revenue leakage
- 99%+ billing accuracy
- Reduction in credit notes due to internal errors
- Timely closure of unbilled revenue
- Timely identification of PO shortages and expiry
- Reduction in invoice rejections and billing disputes
- Timely monthly reconciliation and MIS submission

Qualification & Experience
- B.Com / M.Com / MBA – Finance preferred
- 5–8 years of relevant billing/accounts experience
- Experience in Logistics, Warehousing, 3PL, CHA or Supply Chain preferred
- Strong knowledge of GST and commercial invoicing
- Experience in high-volume, multi-location billing
- Good understanding of agreements, POs and rate cards
- Strong Microsoft Excel skills
- ERP / Tally / accounting software experience preferred

Key Competencies We are looking for someone with:
- Strong numerical and analytical ability
- Excellent attention to detail
- Strong ownership and follow-up skills
- Ability to identify revenue leakage
- Strong communication and client coordination skills
- Ability to work with multiple branches and operational teams
- Strong documentation and reconciliation skills
- Ability to work effectively under strict monthly deadlines

Why This Role Matters This is a key finance role with direct visibility to the CEO , responsible for protecting revenue, strengthening billing controls and ensuring timely and accurate invoicing across the organisation.

If you have strong experience in billing, logistics/warehouse invoicing, PO management, reconciliations and revenue control , we would like to hear from you.

? Interested candidates can apply/share their CV with us @ [email protected]

📌 Billing Manager (CBD Belapur)
🏢 VERITAS LOGISTICS
📍 CBD Belapur