Job Profile: Assistant Manager HR & Administration (Factory Operations Expert)

- Location: MIDC, Andheri, Mumbai
- Experience Required: 15+ Years (Deep roots in factory HR and plant administration)
- Industry Domain: Leather Garments, Apparels, Footwear, or Textile Manufacturing
- Company Scale: Small and Medium Enterprise (SME)
- Reporting To: HOD / GM / Directors
- Salary / CTC: Commensurate with experience

Role Summary: The Assistant Manager (HR & Admin) will serve as the administrative backbone of the manufacturing facility. With 15 years of factory-floor experience, the ideal candidate will take absolute ownership of a diverse workforce (white-collar management and highly skilled blue-collar artisans). This hands-on leadership role demands deep expertise in manufacturing payroll structures, rigorous industrial housekeeping, independent handling of government audits, and strong liaisoning networks across Andheri and greater Mumbai.

Core Responsibilities and Deliverables

1. End-to-End Recruitment (Mass Blue-Collar Focus)Leather garment manufacturing relies heavily on highly skilled, specialised labour.

- Blue-Collar Talent Pipeline: Source, interview, and onboard skilled , specialised artisans, including leather tailors (karigars), pattern makers, leather cutters, lining cutters, finishers, and packers.
- Contractor Networks: Use a solid personal network of local labour contractors to quickly scale up worker counts during peak export or festive seasons to prevent production delays.
- White-Collar Hiring: Manage full-cycle recruitment for executive and management roles, including fashion designers, garment merchandisers, raw leather procurement specialists, and accounts teams.
- Verification & Records: Enforce rigorous identity checks, permanent address collection, and background checks for all incoming seasonal or daily-wage workers.

2. Specialised Multi-Tier Payroll & Time-Office ManagementGarment-sector factory payroll is highly complex. The candidate must manage three separate pay structures:

- Piece-Rated Wage Processing: Track, verify,



and process earnings for workers paid strictly by production volume (e.g., tailors paid per leather jacket or per sleeve completed), cross-checking daily production logs against biometric records.
- Time-Rated Wage Processing: Oversee daily-wage or hourly workers (such as cleaners, helpers, and loaders), ensuring correct payment calculations based on daily shifts.
- Fixed Salary Administration: Manage monthly salaries for permanent staff, including the tracking of festival advances, personal loans, and mid-month wage draws.
- Overtime (OT) Controls: Monitor, audit, and calculate Overtime wages. This critical area requires strict cost control and legal compliance, especially during tight shipping deadlines.

3. Thorough Industrial Housekeeping & Waste Disposal

- Shop-Floor Cleanliness: Implement and manage strict daily cleaning schedules for cutting tables, machine lines, and stitching rows.
- Leather Scrap Management: Set up clean, safe storage protocols for leather scraps, off-cuts, trimmings, and chemical bonding agents. Coordinate the commercial disposal or sale of industrial scrap metal and leather waste.
- Hygiene Inspections: Maintain clean facility conditions across workers' dining rooms, drinking water stations, and factory restrooms to pass unexpected health inspections.
- Machinery maintenance: Maintain the machinery on the shop floor and throughout the factory.

4. Total Statutory Government Compliance

- Monthly Filing Oversight: Oversee accurate deductions, form submissions, and ledger maintenance for:

- EPF (Employee Provident Fund)
- ESIC (Employee State Insurance Corporation)

- PT (Professional Tax)





- LWF (Labour Welfare Fund)
- Factory Law Audits: Ensure the entire facility remains compliant with the Factories Act, 1948, Payment of Wages Act, and Minimum Wages Act of Maharashtra.
- Register Maintenance: Maintain clean, up-to-date, audit-ready physical and digital registers (Muster rolls, wage ledgers, leave logs, accident records, fine books) on-site.

5. Strategic Liaisoning & Agency NetworkingAct as the organisation's primary point of contact for external inspections.

- Government Departments: Proactively handle interactions and inquiries from the Labour Commissioners Office, Directorate of Industrial Safety and Health (DISH), and ESIC/EPF inspectors.
- Environmental & Local Bodies: Coordinate with the MPCB (Maharashtra Pollution Control Board) for licenses related to leather storage or handling chemical glues, and manage permissions with the BMC (K-East Ward) for local trade licenses.
- Private & Community Relations: Maintain operational networks with MIDC Andheri industrial association groups, private security vendors, local medical clinics for workplace injuries, and local police stations.

Ideal Candidate Capabilities

- Industry Experience: 15+ years of core factory HR/Admin experience. Preference will be given to candidates coming directly from leather goods, garments, bags, or textile manufacturing plants.
- Language Command: Absolute fluency in Marathi, Hindi and English is mandatory. The candidate must be able to speak firmly with government officers, negotiate with local contractors, and counsel factory labourers in their native languages.
- Technical Savvy: Expert mastery of MS Excel (for manual piece-rate payroll models, cross-matching, and macro formulas) alongside biometric time-office hardware.
- Problem-Solving Style: A grounded, resilient professional who can diffuse labour arguments on the production line while maintaining executive professionalism in boardroom meetings.

Ashwin Vora +91 91528 11176 [email protected]

📌 Assistant Manager-HR & Admin (Mumbai)
🏢 Swaraaj Fashions
📍 Mumbai