Job Title: Assistant Manager – Administration

Industry: Architectural Hardware Fittings

Job Type: Full-Time | Permanent

Experience: 8 to 10+ years

Location: Andheri, Mumbai

Work Mode: Work From Office

Working Days: Monday to Saturday | 2nd & 4th Saturdays Off / Alternate Saturdays

Working Hours: Regular Working Hours

Compensation Range: Up to 9 LPA CTC

Job Brief

We are looking for an Assistant Manager – Administration who can take charge of admin work across offices, branches, warehouses, and showrooms.

This role needs a hands-on person who is good with people, data, reports, vendors, budgets, and compliance.

You will manage admin teams, regional office support, housekeeping, vendors, facilities, travel, assets, and office needs. You will also track costs, prepare MIS reports, and make sure admin work runs smoothly across locations.

The right person should be comfortable working with government offices, handling Shop & Establishment compliance, managing teams, tracking budgets, and solving day-to-day admin issues.

Responsibilities

Administration & Team Management

- Manage daily admin work across offices, branches, warehouses, and showrooms.
- Lead and manage admin, housekeeping, security, and regional office support teams.
- Plan team work and ensure all locations get timely support.
- Monitor housekeeping, security, office upkeep, equipment, ACs, and other facility needs.
- Conduct regular checks to ensure offices and facilities are safe, clean, and well maintained.
- Handle employee travel, hotel bookings, tickets, local transport, courier, food, and other admin needs.

MIS, Data & Reporting
- Prepare and maintain admin MIS, reports, trackers, and dashboards.
- Track admin costs, vendor payments, AMC costs, rent, travel, utilities, and other expenses.
- Maintain data for assets, vendors, contracts, licenses, leases, and service agreements.
- Prepare regular reports on costs, budgets, pending renewals, vendor performance, and admin activities.
- Use data to identify cost-saving areas and improve admin processes.
- Share clear reports and updates with senior management.

Budgeting & Cost Control
- Prepare and track annual and monthly admin budgets.




- Monitor actual expenses against approved budgets.
- Track admin costs across different locations.
- Identify areas where costs can be reduced without affecting service quality.
- Review vendor rates and negotiate better terms where possible.

Compliance & Government Liaison
- Manage Shop & Establishment compliance across relevant locations.
- Track licenses, permits, renewals, utility payments, and other statutory requirements.
- Liaise with government offices and local authorities for admin and compliance matters.
- Handle government notices and follow up on required actions.
- Maintain proper records of compliance documents and renewals.
- Ensure all required documents are updated and available for audits.

Vendor & Facility Management
- Identify, appoint, and manage vendors for admin and facility services.
- Negotiate rates and service terms with vendors.
- Manage AMCs, rent, travel, hotels, car rentals, courier, water, food, and other service contracts.
- Build vendor networks for travel, hotels, transport, courier, and other services across India.
- Track vendor performance, service quality, bills, and payments.
- Manage office assets, furniture, equipment, stationery, and other admin items.

Office & Location Management
- Support smooth admin operations across regional offices, warehouses, branches, and showrooms.
- Manage rental and lease renewals for different locations.
- Support the smooth movement of goods between warehouses and locations.
- Conduct regular admin audits and location visits when required.
- Work closely with HR, Finance, Sales, Logistics, and other teams to resolve admin needs.

Process Improvement

- Create and improve admin policies, SOPs, and processes.
- Bring better systems for tracking expenses, vendors, assets, compliance, and daily admin work.




- Set clear processes for regional offices and admin teams.
- Find practical ways to improve service, control costs, and reduce delays.

Qualifications

- BBA, MBA, or relevant qualification.
- 8 to 10+ years of experience in Administration and Facility Management.
- Strong experience in managing multiple offices, regional offices, warehouses, branches, or showrooms.
- Team management experience is a must, especially handling housekeeping, admin, security, and regional office teams.
- Strong experience in MIS, data tracking, reporting, and admin dashboards.
- Hands-on experience in budgeting, expense tracking, and cost control.
- Experience with Shop & Establishment compliance is required.
- Experience in liaising with government offices and local authorities.
- Strong vendor management and negotiation skills.
- Valuable knowledge of office facilities, AMC, leases, assets, travel, and other admin services.
- Good Excel and reporting skills.
- Strong planning, follow-up, and problem-solving skills.
- Good communication and people management skills.
- Ability to manage multiple locations and tasks at the same time.
- Willingness to travel between offices, branches, warehouses, and other locations when required.

Why Join Us?

- Take ownership of administration across multiple locations.
- Lead and support admin and regional office teams.
- Work closely with senior management and key business teams.
- Build better systems for MIS, reporting, compliance, and cost control.
- Get the chance to improve how admin work is managed across locations.
- Play an important role in keeping the business running smoothly.
- Grow your career in a fast-moving Architectural Hardware business.

Application Instructions

If you possess the qualifications and are driven to excel in your field, we warmly invite you to apply by sharing your updated resume at [email protected] or by applying directly through this platform.

Note: We value every application. Due to the high volume of applications, only shortlisted candidates will be contacted. Your understanding is appreciated in this regard!

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📌 Assistant Manager - Administration (Andheri, Mumbai - Work From Office) (Maharashtra)
🏢 Gowin Search
📍 Maharashtra