Are you an optimistic, proactive problem-solver with robust judgment and exceptional attention to detail? Do you thrive in fast-paced, dynamic environments and enjoy enabling leaders, managers, and teams to do their best work?

If you bring a growth mindset, agility, and a passion for operational excellence, this is the role for you. We are seeking a Business Administrator to support the Office India. This role plays a critical part in driving operational rigor, supporting executives and employees, and creating a seamless experience for the broader team.

Responsibilities

Rhythm of Business

- Drive and support team rhythms in partnership with leadership, including all-hands meetings, town halls, leadership reviews, and technical/business reviews (execution, marketing, and metrics)
- Ensure meetings and cadences are well-organized, timely, and effective

Business Operations

- Proactively manage budgets, accounting processes, procurement planning, and vendor relationships
- Partner closely with cross-functional teams such as Real Estate & Facilities (RE&F;), HR, Finance, and Procurement
- Identify opportunities to improve operational processes and implement scalable solutions
- Stay current on policy changes and ensure compliance through strong operational hygiene and explicit guidance to the team

Executive Support

- Provide end-to-end support for executives, including calendar management, travel planning, expense reporting, and meeting logistics
- Coordinate schedules and logistics for internal and external executive visits across globally distributed teams
- Anticipate leadership needs and enable executives to operate at maximum effectiveness

Team Support & Events

- Plan and execute team events,



off-sites, and morale-building activities, managing all end-to-end logistics
- Act as a trusted point of contact for administrative needs such as purchase orders, expense verification, internal tool updates, and procurement of gifts, awards, and mementos
- Stay connected to team sentiment, anticipate needs, and respond quickly while ensuring adherence to corporate policies

New Hires & Workforce Planning

- Ensure new hires are fully set up and productive from day one by proactively managing access, hardware, IDs, and relocation logistics as needed
- Maintain organizational distribution lists, org charts, and reporting structures
- Serve as the single point of contact for onboarding and exit processes and related formalities
- Partner with intern program owners, HR, and managers to support the intern program by coordinating onboarding/offboarding logistics, supporting intern events and demos, and helping ensure program requirements and timelines are met

Asset Management

- Track and manage all physical assets for the team, including procurement, inventory, and distribution in accordance with company policy
- Support secure device and asset management, including SAW device ordering, tracking, and coordination in compliance security policies.

Qualifications

- Proven experience as an Administrative Assistant or Business Administrator supporting business operations for teams of 100+ employees
- Experience managing rhythm-of-business cadences, executive visits, team events, vendor relationships, procurement, and asset management
- Strong organizational skills, sound judgment, attention to detail, and the ability to operate independently in a fast-paced environment

📌 Administrative Assistant 3 (Pune)
🏢 Trigent Software
📍 Pune