–

- Admin Executive

Company: Artha Energy Resources LLP

Department: Administration

Designation: Admin Executive

Location: Ahmedabad

Employment Type: Full-Time

Job Summary

We are looking for an organized and responsible Admin Executive to manage day-to-day administrative activities, employee support, PPE kit management, office stock and housekeeping, material dispatch, petty cash, bill payments, insurance coordination, and company events.

- Office Stock Management
- Manage and maintain adequate stock of office supplies, stationery, pantry items, and other administrative requirements.
- Monitor stock levels and ensure timely replenishment of office supplies and toiletries.
- Maintain proper records of stock receipts, consumption, and issuance.
- Coordinate with vendors for procurement of required office supplies.
- PPE Kit Management
- Ensure site employees receive the required PPE kits on time.
- Maintain proper records of PPE issuance and replacement.
- Coordinate with site teams for PPE requirements.
- Petty Cash Management
- Maintain accurate records of petty cash transactions.
- Ensure timely replenishment and proper supporting documents.
- Monitor expenses and resolve discrepancies.
- Bill Payments &
- Records
- Ensure timely payment of office and administrative bills.
- Maintain proper records of all payments and supporting documents.
- Track due dates and avoid late or missed payments.
- Insurance Management
- Coordinate timely renewal of company/employee-related insurance policies.
- Ensure policies are renewed before expiry.
- Coordinate with brokers and internal teams for insurance claims and documentation.
- Follow up to ensure smooth claim processing.
- Office Housekeeping &
- Facilities
- Coordinate day-to-day office housekeeping activities.
- Ensure proper cleanliness and hygiene of the office premises.




- Monitor availability and timely refilling of office supplies and toiletries.
- Coordinate with housekeeping staff and service providers to maintain office standards.
- Material Dispatch &
- Transport Coordination
- Coordinate the dispatch of small materials and administrative items to different project sites with the help of the office boy.
- Arrange and coordinate transportation/courier services for timely material delivery.
- Maintain proper dispatch records, delivery details, and supporting documents.
- Follow up with site teams and transport/service providers to ensure timely delivery.
- Event &
- Office Activities
- Plan and coordinate employee engagement activities and staff events.
- Manage arrangements related to venue, decoration, food, and other requirements.
- Coordinate with vendors and internal teams to ensure smooth execution.
- General Administration
- Handle day-to-day office administration and employee requirements.
- Coordinate with vendors, service providers, and site teams.
- Maintain proper administrative records and documentation.
- Support management and HR in administrative activities as required.
- Punctuality &
- Discipline
- Maintain skilled punctuality and discipline in all administrative activities.
- Ensure assigned tasks are completed within defined timelines.
- Follow company policies and maintain professional conduct.

Key Skills

- Good communication and coordination skills
- Strong follow-up and organizational skills
- Basic Excel/MS Office knowledge
- Record keeping and documentation
- Vendor and stakeholder coordination
- Time management and attention to detail
- Ability to manage multiple administrative activities simultaneously

Experience 2–4 years of experience in administration, office management, facility management, or a similar role, preferably in an EPC/renewable energy/indust Skills: management,insurance,documentation

📌 Administration Executive (Ahmedabad)
🏢 Artha Energy Resources
📍 Ahmedabad