– ADMIN EXECUTIVE

Company: Right Gold

Department: Administration & Operations

Designation: Admin Executive

Reporting To: Management / Admin Head

Working Days: 6 Days

Timings: 10:30 to 7:30pm

JOB PURPOSE The Admin Executive will be responsible for overall administrative coordination and monitoring of Accounts, Purchase, Marketing and Sales departments. The role will ensure that all departments are following their daily processes, completing assigned tasks on time, maintaining proper records, and providing timely updates to Management.

The Admin Executive will act as a central coordination point between departments and Management to ensure smooth day-to-day operations.

KEY RESPONSIBILITIES1. Department Coordination & Monitoring

- Coordinate with Accounts, Purchase, Marketing and Sales departments on their daily operational requirements.
- Take regular updates from respective department heads/team members regarding pending and completed work.
- Maintain a daily task and follow-up tracker for all departments.
- Ensure assigned tasks are completed within the given timelines.
- Follow up on pending work and escalate delays to Management.
- Coordinate between departments whenever one department's work depends on another department.

1. Accounts Department – Administrative Coordination

- Take regular updates from the Accounts team regarding pending and completed tasks.
- Follow up on pending bills, payments, collections, reconciliations and other assigned activities.
- Coordinate with Accounts for documents and information required by other departments.
- Maintain a record of key pending Accounts-related matters.
- Escalate major delays or unresolved issues to Management.

Note: The Admin Executive will coordinate and monitor Accounts activities but will not be responsible for accounting entries, taxation, GST, finalisation or other technical accounting work.

1. Purchase Department – Administrative Coordination

- Coordinate with the Purchase team regarding daily purchase requirements and pending orders.
- Follow up on quotations, purchase orders, deliveries and pending supplies.
- Monitor the status of outstanding purchase requirements.
- Coordinate with vendors and the Purchase team for timely delivery.
- Maintain a purchase follow-up tracker.
- Escalate delayed or critical purchase requirements to Management.

1.



Marketing Department – Administrative Coordination

- Take regular updates from the Marketing team regarding ongoing campaigns, activities and assigned tasks.
- Monitor timelines for marketing activities and deliverables.
- Coordinate with Marketing regarding showroom requirements, promotional activities, events and campaigns.
- Follow up on pending marketing work and approvals.
- Maintain a marketing activity/task tracker.
- Coordinate between Marketing and Sales for campaign-related requirements.

Note: The Admin Executive will monitor and coordinate Marketing activities but will not be responsible for creative strategy, content creation or campaign execution unless specifically assigned.

1. Sales Department – Administrative Coordination

- Coordinate with the Sales team and Management regarding daily showroom operations.
- Monitor daily sales-related reports and updates as required by Management.
- Follow up on pending customer-related operational matters.
- Coordinate with Sales, Accounts and other departments for smooth order/payment/documentation processes.
- Monitor departmental requirements and escalate operational issues.
- Ensure important instructions from Management are communicated and followed up with the Sales team.

1. Daily Reporting & Follow-up

- Prepare and maintain a Daily Departmental Update Report.
- Collect updates from Accounts, Purchase, Marketing and Sales.
- Maintain records of completed, pending and delayed tasks.
- Track responsible persons and expected completion dates.
- Submit consolidated updates to Management.
- Ensure no important task remains unattended or without follow-up.

1. Inter-Department Coordination

- Coordinate between Accounts, Purchase, Marketing and Sales to avoid communication gaps.
- Ensure required information and documents are shared between departments on time.
- Resolve routine administrative coordination issues.
- Escalate matters requiring Management intervention.

1. Discipline & Process Monitoring





- Monitor adherence to company administrative procedures and Management instructions.
- Follow up on reporting, documentation and departmental processes.
- Identify recurring operational issues and report them to Management.
- Ensure departmental staff respond to official requirements and deadlines on time.

1. Management Support

- Act as a coordination point between Management and the concerned departments.
- Communicate Management instructions to respective departments.
- Take follow-up until assigned tasks are completed.
- Prepare consolidated reports whenever required by Management.
- Handle additional administrative and operational responsibilities assigned by Management.

REQUIRED SKILLS
- Strong coordination and follow-up skills.
- Excellent communication and interpersonal skills.
- Good knowledge of MS Excel / Google Sheets and MS Office.
- Strong reporting and documentation skills.
- Ability to coordinate with multiple departments.
- Good problem-solving and time-management skills.
- Ability to maintain confidentiality.
- Strong ownership and accountability.
- Ability to work under deadlines.

QUALIFICATION & EXPERIENCE
- Graduate in any discipline.
- Minimum 3 years of relevant experience in Administration, Operations, MIS, Coordination or a similar role.
- Experience in retail/showroom operations will be preferred.

KEY RESULT AREAS (KRA)
- Timely completion and follow-up of departmental tasks.
- Effective coordination between Accounts, Purchase, Marketing and Sales.
- Daily and timely departmental reporting.
- Reduction of pending and delayed tasks.
- Proper communication and follow-up of Management instructions.
- Maintenance of accurate trackers and records.
- Smooth coordination of day-to-day business operations.

IMPORTANT The Admin Executive will have administrative coordination and monitoring responsibility, while the respective Department Heads/Managers will remain responsible for the technical and functional work of their departments. The employee may be assigned additional administrative, coordination and operational responsibilities by Management from time to time.

Pay: ₹30,000.00 - ₹45,000.00 per month

Benefits

- Cell phone reimbursement
- Flexible schedule
- Leave encashment
- Paid sick time
- Provident Fund

Work Location: In person

📌 Admin Head (Preet Vihar)
🏢 chawla jewellers
📍 Preet Vihar