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Kollegeapply.com is an AI-powered higher education discovery platform designed to simplify how students explore colleges, courses, and career paths—both in India and globally. Acts as a centralized hub for higher education, bringing together everything a student needs in one place

Location: Gurugram | Full time | Experience: 1-2 Years

About the Role

We are seeking a detail-oriented Administration Executive with hands-on experience in office operations, vendor coordination, facility management, and MIS reporting. The ideal candidate will ensure smooth day-to-day functioning of the office, manage assets and vendors, and provide reliable administrative support across departments.

Key Responsibilities Office Administration & Facility Management

- Oversee day-to-day office operations ensuring efficiency and compliance with company policies.
- Manage housekeeping, pantry, and facility maintenance activities.
- Coordinate Annual Maintenance Contracts (AMC) for office systems and equipment.
- Handle courier dispatch, travel arrangements, and logistics support.

Vendor & Asset Management

- Coordinate with vendors for procurement, service requests, and timely resolution.
- Maintain office assets, inventory records, and preventive maintenance schedules.
- Negotiate vendor contracts and ensure cost-effective solutions.

MIS Reporting & Documentation

- Prepare and maintain MIS reports, asset registers, and billing documentation.
- Track petty cash, GST invoice verification, and expense monitoring.




- Present periodic reports to management on office operations and asset utilization.

IT & Troubleshooting Support

- Provide first-level troubleshooting for office equipment (printers, biometric systems, meeting room devices).
- Coordinate with IT vendors for escalated issues and system maintenance.

Coordination & Communication

- Act as the first point of contact for internal and external stakeholders.
- Support HR/Operations in onboarding logistics and employee engagement activities.
- Ensure workplace safety, cleanliness, and compliance with organizational standards.

Eligibility & Skills

- Bachelor’s degree in Administration, IT, or related field.
- 1-2 years of experience in office administration, facility management, or vendor coordination.
- Strong knowledge of MS Office (Excel, Word, PowerPoint) and MIS reporting.
- Basic troubleshooting skills for hardware/software and networking.
- Excellent communication, organizational, and multitasking abilities.
- Ability to work independently and thrive in a fast-paced environment.

Preferred Skills

- Experience in petty cash handling.
- Exposure to vendor management and contract negotiation.
- Familiarity with biometric devices, CCTV, and office equipment.

Pay: ₹250,000.00 - ₹350,000.00 per year

Application Question(s)

- What is your total years of experience?
- What is your current CTC?
- We are offering 2.5 LPA to 3.5 LPA are you okay with that?
- Do you have a laptop & a two wheeler for work purpose?
- Are you okay with onsite location gurgaon sector 50?

Work Location: In person

📌 Admin Executive (Gurugram)
🏢 Kollegeapply
📍 Gurugram