Roles & Responsibilities

- Oversee the setup of our new office, including interiors, workstations, meeting rooms, furniture, air conditioning, electrical installations and plumbing.

- Coordinate with interior designers, contractors and vendors to ensure timely completion within approved budgets and quality standards.

- Conduct regular site inspections, monitor progress, identify defects and ensure corrective work is completed before handover.

- Source vendors, compare quotations, negotiate pricing and terms, and track delivery and installation schedules.

- Verify completed work and vendor bills before recommending payments, and obtain approval for additional expenses.

- Maintain project schedules, expense records, contracts, warranties and handover documents.

- Provide regular updates to management on progress, pending decisions, costs and potential delays.

- Manage ongoing office maintenance, preventive servicing, annual maintenance contracts and breakdown resolution.

- Supervise housekeeping, security, office supplies and other administrative services.

- Coordinate with qualified contractors to ensure safe execution and adherence to applicable requirements.

- Address facility-related employee requests and ensure the office remains clean, protected and fully operational.

Preferred Candidate Profile





- Graduate with 510 years of experience in office administration and facilities management.

- Hands-on experience managing at least one commercial office setup, interior fit-out, renovation or relocation project.

- Practical knowledge of air conditioning, electrical systems, plumbing, interior work and building maintenance.

- Proven ability to independently manage multiple vendors, contractors and work schedules.

- Strong negotiation, budgeting, follow-up and problem-solving skills.

- Ability to understand basic office layouts, review quotations and bills of quantities, and verify completed work.

- Proficiency in Excel for expense tracking, vendor comparisons and progress reporting.

- Good communication skills in Tamil and English.

- Proactive, accountable and comfortable working on site with minimal supervision.

- Experience with IT companies or multi-floor commercial offices and a reliable vendor network in Chennai would be an advantage.

- A diploma or degree in civil, electrical or mechanical engineering would be an added advantage.

- Available to work from the Chennai office, with flexibility to support critical installations, office moves or emergencies outside regular hours when required.

📌 Admin & Facilities Manager (Chennai)
🏢 zakapps software
📍 Chennai