– Admin Cum HR & Accounts Executive

Location: S. Kolathur, Kovilambakkam, Chennai – 600129

Employment Type: Full-Time

Experience: 1–3 Years

Qualification: Any Degree / B.Com / BBA / MBA (HR) or equivalent

Salary: ₹15,000 – ₹20,000 per month, depending on experience and skills

About REX Automation

REX Automation Pvt Ltd is an engineering and industrial automation company providing solutions in Industrial Automation, Electrical Engineering, Control Panels, Testing & Commissioning, Operation & Maintenance, Industrial Products Supply, Training & Development, and Technical Manpower Supply.

We are looking for a responsible and organized Admin Cum HR & Accounts Executive to manage day-to-day office administration, employee coordination, recruitment support, HR activities, and basic accounting functions.

Key Responsibilities1. Office Administration

- Manage day-to-day office administration and general office activities.
- Maintain office records, files, documents and registers.
- Coordinate office supplies, stationery, courier and other administrative requirements.
- Coordinate with vendors, service providers and external agencies.
- Maintain employee and company documentation.
- Handle incoming and outgoing correspondence.
- Support management in day-to-day administrative activities.
- Maintain proper filing of physical and digital documents.

1. HR & Recruitment

- Coordinate recruitment activities for office and project/site requirements.
- Post job vacancies on recruitment portals and other relevant platforms.
- Source and screen candidates based on job requirements.
- Conduct initial candidate phone screening.
- Schedule interviews and coordinate with candidates and management.
- Maintain candidate database and recruitment status.
- Prepare and maintain employee joining documentation.
- Maintain employee personal files and HR records.
- Prepare appointment letters, offer letters and other HR documents.
- Maintain attendance,



leave and employee records.
- Coordinate employee onboarding and exit formalities.
- Coordinate with site/project teams regarding manpower requirements.
- Support payroll-related activities and salary inputs.
- Maintain confidentiality of employee and company information.

1. Accounts & Finance Support

- Handle day-to-day basic accounting activities.
- Record purchase and sales invoices.
- Maintain expenses, receipts and payment records.
- Prepare and maintain petty cash records.
- Verify bills, invoices and supporting documents.
- Coordinate with vendors regarding invoices and payments.
- Maintain accounts payable and receivable records.
- Follow up on outstanding payments and collections.
- Assist with bank-related transactions and documentation.
- Maintain proper accounting records and supporting documents.
- Coordinate with the external Chartered Accountant / accounts consultant for accounting, GST, TDS and statutory requirements.
- Assist in preparing monthly accounting reports and MIS.

1. Documentation & MIS

- Maintain accurate employee, vendor, customer and company records.
- Prepare daily/weekly/monthly administrative and HR reports.
- Maintain recruitment trackers and employee databases.
- Prepare management reports as required.
- Ensure documents are properly organized and readily accessible.
- Maintain confidentiality and accuracy of company information.

Required Skills
- Good knowledge of MS Excel and MS Word.
- Basic knowledge of Tally / accounting software is preferred.
- Basic understanding of accounting principles.
- Good knowledge of office administration.




- Basic understanding of HR and recruitment processes.
- Positive communication and interpersonal skills.
- Good follow-up and coordination skills.
- Ability to handle multiple responsibilities.
- Good documentation and record-keeping skills.
- Ability to work independently with minimum supervision.
- Good attention to detail.
- Professional attitude and willingness to learn.

Preferred Experience Candidates with experience in any of the following will be preferred:
- Engineering / Automation company
- Electrical / Electrical Contracting company
- Industrial company
- EPC company
- Manufacturing company
- Construction / Project company
- Technical manpower / manpower supply company

Experience in recruitment, payroll coordination, vendor coordination and basic accounting will be an added advantage. Candidate Profile The ideal candidate should be:

- Responsible and trustworthy
- Well organized
- Proactive in follow-ups
- Good at maintaining records
- Comfortable communicating with employees, candidates, vendors and customers
- Able to handle confidential information
- Willing to take ownership of administrative, HR and accounts activities
- Comfortable working in a growing startup environment

Important Note This is a multi-functional role. The selected candidate will be expected to independently handle day-to-day Administration, HR coordination, Recruitment support and Basic Accounts activities and coordinate with management and external professionals wherever required.

How to Apply

Interested candidates may send their updated CV along with:

- Current Location
- Total Experience
- Current Salary / CTC
- Expected Salary
- Notice Period / Earliest Joining Date
- Relevant experience in Admin / HR / Accounts

REX AUTOMATION PVT LTD S. Kolathur, Kovilambakkam, Chennai – 600129

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Admin cum HR Executive (Kulattur)
🏢 Rex Automation
📍 Kulattur