PF, ESIC & Tender Accounts Executive

- Job Purpose The candidate will be responsible for managing PF, ESIC, payroll compliance, statutory filings, tender-related accounts work, client billing, documentation, and reconciliation for the company's government, PSU, corporate, and project operations.

The role requires strong knowledge of EPFO, ESIC, GST/TDS, payroll, tender billing, GeM/e-procurement documentation, and project accounts.

- Key ResponsibilitiesA. PF & EPFO Compliance

- Prepare and verify monthly PF contribution data.
- Prepare and upload ECR (Electronic Challan-cum-Return).
- Verify employee UAN, PF wages, employee contribution and employer contribution.
- Check PF challans and payment status.
- Reconcile PF records with salary/attendance data.
- Handle UAN linking, KYC, transfer and other basic EPFO-related activities.
- Identify employees whose PF contribution is pending or incorrectly deposited.
- Maintain monthly PF records and supporting documents.
- Coordinate with employees and EPFO for PF-related issues whenever required.

B. ESIC Compliance
- Prepare monthly ESIC contribution data.
- Verify employee ESIC Insurance Numbers.
- Upload/maintain ESIC contribution details.
- Check No. of Days for Which Wages Paid/Payable and monthly wages.
- Handle supplementary contribution and correction-related work.
- Generate and verify ESIC challans.
- Track ESIC payment status and pending contributions.
- Reconcile ESIC data with payroll and attendance records.
- Maintain ESIC employee records and compliance documents.
- Handle employee additions, exits and changes in ESIC records.

C. Payroll & Attendance
- Prepare monthly salary/wage sheets.
- Match attendance with payroll.
- Calculate working days, full days, half days, leave and absent days.
- Calculate PF, ESIC, TDS and other applicable deductions.
- Prepare employee wage slips/salary slips.
- Maintain employee-wise salary and statutory deduction records.
- Coordinate with HR and site teams for attendance and payroll discrepancies.

3. Tender Accounts & Billing
- Handle accounts-related work for government, PSU and corporate tenders.
- Prepare project-wise billing and supporting documents.
- Prepare and verify RA Bills / Running Account Bills.
- Check BOQ quantities, rates, deductions and taxes before billing.
- Prepare client invoices and tax invoices.
- Maintain project-wise income, expenditure and billing records.
- Track advances, deductions, retention money, security deposit and other recoveries.
- Reconcile client ledger with company records.
- Track payment status of government/PSU clients.
- Prepare documents required for bill submission.
- Coordinate with project/site teams for measurement sheets,



work completion documents and supporting records.
- Maintain tender-wise financial documentation.

4. Government / PSU Tender Documentation The candidate will assist in maintaining financial and compliance documents required for tenders, including:
- Turnover certificates
- Net-worth certificates
- Bank solvency certificates
- Working capital certificates
- GST documents
- PAN and statutory registrations
- PF/ESIC compliance certificates
- ITR and financial statements
- CA certificates
- Experience certificates
- Work orders and completion certificates
- Payment receipts and client ledger confirmations
- Tender fee/EMD-related financial records
- Performance security / security deposit records
- Other financial documents required by NHAI, IOCL, NFL, BHEL, NTPC, government departments and PSUs.

5. GST & TDS Support
- Assist in preparation of GST-related records.
- Verify sales/purchase invoices and GST details.
- Maintain project-wise GST records.
- Assist with GSTR-1, GSTR-3B and reconciliation.
- Track TDS deductions by clients.
- Reconcile TDS with Form 26AS/AIS wherever required.
- Maintain TDS certificates and supporting documents.
- Track GST/TDS deductions from government and PSU bills.

6. Accounts & Reconciliation
- Maintain project-wise accounts records.
- Prepare customer/client ledger reconciliation.
- Prepare vendor ledger reconciliation.
- Reconcile bank statements with accounting records.
- Track receivables and outstanding payments.
- Maintain statutory payment records.
- Identify discrepancies between payroll, PF, ESIC, bank and accounting data.
- Prepare monthly compliance and accounts reports for management.

7. Tender Portal & Online Work The candidate may be required to assist with financial/compliance-related activities on:
- GeM
- Government e-Procurement portals
- PSU vendor portals
- Client billing portals
- PF/EPFO portal
- ESIC portal
- GST portal
- Income Tax/TDS-related portals
- Other government/client portals as required.

8. Documentation & Record Keeping

Maintain proper digital and physical records of:

- PF ECR and challans
- ESIC contribution and challans
- Salary/wage sheets
- Wage slips
- Attendance records
- GST invoices
- TDS records
- Client bills
- RA Bills
- Payment receipts
- Bank statements
- Tender documents
- CA certificates
- Statutory registrations




- Project-wise financial documents

All records should be maintained month-wise, employee-wise, project-wise and client-wise for audit and tender compliance.

- Required Skills

Mandatory:

- Knowledge of PF/EPFO
- Knowledge of ESIC
- Payroll processing
- Excel / Google Sheets
- Basic accounting
- GST & TDS knowledge
- Tender billing/documentation
- Government/PSU billing experience
- Data reconciliation
- Good documentation skills

Preferred:

- Experience with GeM/e-procurement portals
- Experience with NHAI/IOCL/NFL/BHEL/NTPC or other PSU projects
- Tally Prime knowledge
- Knowledge of RA Bill preparation
- Knowledge of government contract deductions
- Experience in handling multiple project locations

10. Educational Qualification

Minimum: B.Com / M.Com / BBA / equivalent qualification.

Candidates with relevant practical experience in PF, ESIC, payroll and tender accounts may also be considered.

- Experience

Preferred Experience: 2–5 years

Experience in any of the following sectors will be preferred:

- Government contractors
- Infrastructure companies
- Landscaping/horticulture contractors
- Facility management companies
- Construction companies
- PSU contractors
- Tendering and project-based companies

12. Personal Attributes
- High attention to detail
- Strong numerical ability
- Good Excel skills
- Responsible for statutory deadlines
- Ability to handle confidential salary information
- Good follow-up skills
- Ability to work independently
- Strong documentation and filing discipline
- Ability to coordinate with HR, accounts, site teams, CA and clients
- Ability to identify errors before submission

13. Key Performance Indicators (KPIs)
- PF and ESIC filings completed within statutory deadlines.
- Zero/minimum errors in PF and ESIC submissions.
- Timely generation and payment of challans.
- Accurate monthly payroll and wage sheets.
- Timely submission of client bills.
- Accurate project-wise reconciliation.
- Timely collection/follow-up of outstanding payments.
- Proper maintenance of tender and statutory documents.
- Zero missing compliance documents during audits/tender submissions.

14. Working Conditions

Working Days: 6 Days per Week

Employment Type: Full Time

Department: Accounts / Compliance / Tendering

Work Location: Varanasi Office, with coordination with project sites as required.

- Significant Note

This position is a hands-on accounts and compliance role. The candidate should be capable of independently handling day-to-day PF, ESIC, payroll, tender billing, reconciliation and statutory documentation, rather than only data entry.

Application Question(s)

- Current salary

Work Location: In person

📌 Accounts & Compliance (Varanasi)
🏢 A2Z Plant Nutrient
📍 Varanasi