Position: Assistant HR
Industry: Chartered Accountant / Professional Services Firm
Location: Tardeo Mumbai
Experience: 5 Years
Employment Type: Full-Time
About the Role
We are looking for an experienced and proactive Assistant Manager - HR to manage the organisations end-to-end HR activities with a primary focus on recruitment manpower management employee coordination and consultant/vendor management .
The ideal candidate should have hands-on experience in managing recruitment requirements coordinating with external recruitment consultants maintaining manpower plans and handling day-to-day employee-related matters within an organisation.
Key Responsibilities
1. End-to-End Recruitment
- Manage the complete recruitment lifecycle from manpower requirement to candidate joining .
- Understand hiring requirements from various departments and prepare/coordinate Job Descriptions.
- Source candidates through job portals databases references consultants and other recruitment channels.
- Screen profiles and coordinate interviews with hiring managers/department heads.
- Manage offer discussions salary negotiations documentation and joining formalities.
- Maintain an active recruitment pipeline and ensure positions are closed within defined timelines.
- Conduct regular follow-ups with candidates throughout the hiring process.
2. Recruitment Consultant Management
- Coordinate with external recruitment consultants/agencies for critical and volume hiring requirements.
- Share vacancies provide feedback on submitted profiles and monitor consultant performance.
- Maintain a database of recruitment consultants and their areas of specialization.
- Ensure proper coordination between consultants candidates and internal stakeholders.
- Track recruitment agency performance closures turnaround time and hiring costs.
3. Manpower Planning & Management
- Maintain and regularly update the organisations manpower plan and vacancy tracker .
- Coordinate with management and department heads regarding current and upcoming manpower requirements.
- Monitor headcount vacancies new joiners exits and replacements.
- Identify manpower gaps and support timely recruitment planning.
- Prepare periodic HR and manpower reports for management review.
4. Employee & In-House People Management
- Act as a point of contact for employees regarding day-to-day HR-related matters.
- Handle employee queries grievances and workplace concerns professionally.
- Support employee engagement retention and team-building initiatives.
- Coordinate employee onboarding induction and exit formalities.
- Maintain employee records and ensure HR documentation is updated.
- Assist management in implementing HR policies processes and employee-related initiatives.
5. HR Operations & Coordination
- Maintain accurate employee records HR trackers and recruitment MIS.
- Coordinate with internal departments for joining documentation and other HR requirements.
- Monitor attendance leave employee movements and other routine HR activities.
- Support performance management and appraisal processes.
- Assist in preparing HR reports dashboards and management presentations.
- Ensure smooth coordination between employees management consultants and other stakeholders.
Desired Candidate Profile
- 5 years of relevant HR experience preferably with strong exposure to recruitment and people management.
- Hands-on experience in end-to-end recruitment .
- Experience in managing multiple hiring requirements simultaneously .
- Strong experience in coordinating with external recruitment consultants/agencies .
- Good understanding of manpower planning and workforce management .
- Exposure to employee relations and in-house HR operations .
- Excellent communication and interpersonal skills.
- Strong follow-up coordination and stakeholder-management abilities.
- Positive working knowledge of MS Excel MS Office and recruitment/job portals .
- Ability to work independently and coordinate effectively with senior management and department heads.
- Candidates from CA firms professional services consulting financial services or similar organisations would be preferred.
Key Competencies
- End-to-End Recruitment
- Talent Acquisition
- Manpower Planning
- Recruitment Consultant Management
- Employee Relations
- People Management
- HR Operations
- Stakeholder Management
- Strong Communication & Follow-up
- Problem Solving
- Team Coordination
Key Performance Indicators (KPIs)
- Timely closure of open positions
- Quality and relevance of candidate profiles
- Recruitment turnaround time
- Effective utilisation and management of recruitment consultants
- Accuracy of manpower and HR records
- Employee onboarding and retention support
- Timely resolution of employee-related queries
- Overall effectiveness of HR coordination and people management
Ideal Candidate: A hands-on HR professional who can independently manage recruitment as well as internal people-management responsibilities while acting as an effective link between employees management hiring managers and external recruitment consultants.