We are looking for a proactive organised and responsible Executive Assistant to provide administrative and operational support to senior management. The ideal candidate should have excellent communication coordination time-management and follow-up skills.
Key Responsibilities
- Manage the executives calendar meetings appointments and daily schedule .
- Handle emails calls messages and correspondence professionally.
- Coordinate with internal teams clients vendors and external stakeholders.
- Schedule meetings and prepare agendas presentations reports and documents.
- Maintain confidential documents records and important information.
- Track assigned tasks deadlines and follow-ups to ensure timely completion.
- Assist with travel arrangements meetings events and other official requirements.
- Coordinate and follow up with different departments on behalf of management.
- Prepare daily/weekly updates and reports as required.
- Support management in day-to-day administrative and operational activities.
- Handle urgent and ad-hoc tasks efficiently.
- Maintain professionalism and confidentiality at all times.
Requirements
- Bachelors degree in any discipline.
- 13 years of experience as an Executive Assistant Personal Assistant Administrative Assistant or similar role .
- Excellent written and verbal communication skills.
- Solid organisational and time-management skills.
- Good knowledge of MS Office / Google Workspace .
- Strong follow-up coordination and problem-solving abilities.
- Ability to manage multiple tasks and work under deadlines.
- High level of confidentiality and professionalism.
- Should be proactive presentable dependable and detail-oriented.
Preferred Skills
- Good interpersonal and relationship-management skills.
- Ability to anticipate requirements and take initiative.
- Strong attention to detail.
- Ability to work independently with minimal supervision.
- Flexible and adaptable to changing priorities.
- Professional approach when interacting with senior management and stakeholders.