Job Description - Bid Executive

Job Purpose

The Bid Executive is responsible for coordinating and managing the end-to-end tender and proposal process, ensuring accurate, compliant, high-quality, and timely submission of bids. The role involves close coordination with internal departments and external stakeholders to support business development and maximize opportunities.

Key Responsibilities

* Identify and monitor relevant tenders, RFQs, RFPs, and business opportunities through approved platforms and client portals.

* Review tender documents, scope of work, specifications, eligibility criteria, commercial terms, and submission requirements.

* Coordinate the complete bid process from initial review through final submission within agreed deadlines.

* Prepare, compile, format, and quality-check technical, commercial, administrative, and compliance documentation.

* Coordinate with Sales, Business Development, Technical, Finance, Procurement, Legal, and Operations teams to obtain required inputs and approvals.

* Prepare bid checklists, compliance matrices, submission schedules, and tender trackers.

* Support the preparation of BOQs, pricing schedules, commercial proposals,



and supporting documentation.

* Ensure all mandatory forms, certificates, declarations, signatures, and supporting documents are complete and compliant.

* Manage electronic and physical bid submissions and maintain accurate records of submissions and correspondence.

* Coordinate responses to client clarifications and support post-bid discussions and negotiations.

* Maintain an organized database of company profiles, certifications, project references, CVs, and standard proposal content.

* Prepare regular reports on upcoming, ongoing, submitted, awarded, and unsuccessful bids.

* Track tender outcomes and support continuous improvement through lessons learned and process reviews.

- Experience

3 - 9 Years

- No. of Openings

1

- Education

Graduate

- Role

Bid Executive

- Industry Type

Solar / Power & Energy

- Gender

Male

- Age Limit

25 - 40 Yrs.

- Job Country

India

- Type of Job

Full Time

- Work Location Type

Work from Office

- Perks include

PF, Travel Allowance (TA), Petrol Allowance, Mobile Allowance, Laptop

📌 Hiring For Bid Executive (Bengaluru)
🏢 M K Srinivasan SYSTEMS
📍 Bengaluru