We are hiring for Export Documentation Executive

Location : Pune

Experience : 2–5 years of relevant experience in Export Documentation, International Logistics, Customs Clearance, or Trade Compliance

Salary : Upto 4 Lakhs Per Annum

Educational Qualification : Bachelor’s Degree in Commerce, Logistics, Supply Chain Management, International Business,

Key Roles and Responsibilities

# Prepare and review all export-related documentation, including Commercial Invoices, Packing Lists, Shipping Instructions, Certificates of Origin, and other documents required for export clearance.

# Coordinate with the CHA for customs clearance and ensure the timely filing and processing of Shipping Bills and other statutory documentation.

# Ensure the accuracy and completeness of export documents in accordance with applicable customs regulations, company policies, and customer requirements.

# Coordinate with internal teams, including Logistics, Warehouse, Finance, SupplyChain, and Sales, to collect the required information and documents for export shipments.

# Follow up with the CHA, freight forwarders, shipping lines, and other service providers to ensure the smooth movement and clearance of export consignments.

# Track export shipments and ensure timely completion of customs and shipping formalities.

# Verify and maintain export-related records, including Shipping Bills, Bills of Lading/Airway Bills, Proof of Export,



and other supporting documents.

# Maintain proper documentation and records for audit, compliance, and internal reference purposes.

# Support the closure and reconciliation of export transactions, wherever applicable.

# Monitor pending export documentation and follow up with relevant stakeholders to avoid delays in shipment clearance.

# Identify documentation discrepancies and coordinate with the concerned teams and CHA for timely resolution.

# Ensure compliance with applicable export regulations, customs requirements, and company procedures.

# Prepare periodic reports and updates related to export shipments and documentation.

Required Skills and Competencies

# Good knowledge of export documentation and customs clearance procedures.

# Experience in coordinating with Customs House Agents (CHA), freight forwarders, and logistics service providers.

# Understanding of Shipping Bills, Commercial Invoices, Packing Lists, Bills of Lading, Airway Bills, and other export documents.

# Positive knowledge of MS Excel and documentation management.

# Strong coordination and follow-up skills.

# Good communication and stakeholder management skills.

# Ability to work independently and manage multiple export shipments simultaneously.

Pay: From ₹400,000.00 per year

Work Location: In person

📌 Export Documentation Executive freight forwaring (Pune)
🏢 ALPHA GLOBAL LOGISTICS
📍 Pune