Kollegeapply.com is an AI-powered higher education discovery platform designed to simplify how students explore colleges, courses, and career paths—both in India and globally. Acts as a centralized hub for higher education, bringing together everything a student needs in one place

? Location: Gurugram | ?️ Full-Time | ? Experience: 1-2 Years

About the Role

We are seeking a detail-oriented Administration Executive with hands-on experience in office operations, vendor coordination, facility management, and MIS reporting. The ideal candidate will ensure smooth day-to-day functioning of the office, manage assets and vendors, and provide reliable administrative support across departments.

Key Responsibilities

Office Administration & Facility Management

Oversee day-to-day office operations ensuring efficiency and compliance with company policies.

Manage housekeeping, pantry, and facility maintenance activities.

Coordinate Annual Maintenance Contracts (AMC) for office systems and equipment.

Handle courier dispatch, travel arrangements, and logistics support.

Vendor & Asset Management

Coordinate with vendors for procurement, service requests, and timely resolution.

Maintain office assets, inventory records, and preventive maintenance schedules.

Negotiate vendor contracts and ensure cost-effective solutions.

MIS Reporting & Documentation

Prepare and maintain MIS reports, asset registers,



and billing documentation.

Track petty cash, GST invoice verification, and expense monitoring.

Present periodic reports to management on office operations and asset utilization.

IT & Troubleshooting Support

Provide first-level troubleshooting for office equipment (printers, biometric systems, meeting room devices).

Coordinate with IT vendors for escalated issues and system maintenance.

Coordination & Communication

Act as the first point of contact for internal and external stakeholders.

Support HR/Operations in onboarding logistics and employee engagement activities.

Ensure workplace safety, cleanliness, and compliance with organizational standards.

Eligibility & Skills

Bachelor’s degree in Administration, IT, or related field.

1-2 years of experience in office administration, facility management, or vendor coordination.

Strong knowledge of MS Office (Excel, Word, PowerPoint) and MIS reporting.

Basic troubleshooting skills for hardware/software and networking.

Excellent communication, organizational, and multitasking abilities.

Ability to work independently and thrive in a quick-paced environment.

Preferred Skills

Experience in petty cash handling.

Exposure to vendor management and contract negotiation.

Familiarity with biometric devices, CCTV, and office equipment.

Note: Laptop & 2-wheeler are mandatory

📌 Administrative Executive (Gurugram)
🏢 Kollegeapply
📍 Gurugram