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AA Impact Inc. is a Canadian ESG advisory and sustainability consultancy. We work with institutional and corporate clients in Energy, Supply Chain, and Financial Services on carbon strategy, climate risk, decarbonization, and disclosure, and run a training arm, AA Impact Academy. The team works remotely across time zones.

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You will support the Director directly and own the day-to-day administration of the firm: calendar and meetings, hiring, invoicing, research, and team records. You are the person who keeps information organised, deadlines met, and follow-ups closed. The role suits someone who writes well and would rather be trusted with a process than handed tasks one at a time.

Director support

▸ Manage the Director's calendar, prioritise competing commitments and schedule internal and external meetings across time zones

▸ Draft correspondence, briefing notes and agendas, and track action items through to completion

▸ Draft LinkedIn posts and other communications for the team's review

Hiring and onboarding

▸ Run the administrative side of hiring: LinkedIn job postings, CV screening, interview scheduling and candidate correspondence

▸ Prepare employment and HR documentation, and coordinate onboarding and offboarding

Invoicing and payments

▸ Collect monthly invoices from team members and consultants, check them against agreed terms and submitted work, and follow up on anything missing or incorrect

▸ Prepare, issue and track client invoices; log vendor invoices and expense claims and coordinate approvals

▸ Support the monthly payment cycle: collate inputs,



assist with reconciliation and flag discrepancies

Team data and records

▸ Maintain employee data, leave and attendance records and contract documentation

▸ Keep SharePoint libraries and Notion workspaces organised, current and consistently structured

▸ Maintain the trackers, spreadsheets and reporting templates the team relies on

Research and general administration

▸ Carry out desk research on vendors, tools, policies and market practice, and present clear options with a recommendation

▸ Prepare research summaries, reference material and briefing documents for internal and client use

▸ Keep internal policy and process documentation current, and pick up ad hoc support as priorities shift

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▸ 2–3 years in an administrative, executive assistant, HR or operations role

▸ Comfortable with desk research and able to summarise findings clearly and concisely

▸ Confident with Microsoft 365, particularly Outlook, SharePoint and Excel; experience with Notion or a similar workspace tool

▸ Highly organised, with close attention to deadlines, records and version control

▸ Discreet with confidential information, and able to work independently in a remote setting

Desirable

▸ Experience supporting senior leadership

▸ Exposure to invoicing or payroll processes

▸ An interest in sustainability, ESG or qualified services

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▸ Location: Remote

▸ Type: Contract, 12 months, with conversion to a full-time role based on performance

▸ To apply: Share your CV at [email protected] or apply here.

📌 Administrative Assistant (India)
🏢 AA Impact
📍 India