JOB DESCRIPTION:COMPANY SECRETARY

LOCATION:Bhubaneswar, Odisha

EMPLOYMENT TYPE:Full time, on-site

TRAVEL REQUIREMENT:Travel within Odisha and India as required

POSITION CHARACTER:Corporate governance, statutory compliance and Board-support role

Key Responsibilities:

Corporate Law and Regulatory Compliance
- Ensure compliance with the Companies Act 2013, applicable rules, Secretarial Standards and other corporate laws relevant to the company.
- Prepare and file statutory forms, returns and event-based submissions with the Registrar of Companies and Ministry of Corporate Affairs within prescribed timelines.
- Maintain a compliance calendar covering annual, quarterly, event-based and management-action deadlines.
- Track changes in corporate law and advise the Managing Director and Board on their practical implications.
- Coordinate statutory filings relating to directors, share capital, charges, registered-office matters and other corporate actions.

Board and Shareholder Administration
- Plan and administer Board meetings,



committee meetings and general meetings in accordance with applicable law and the company's constitutional documents.
- Prepare meeting notices, agendas, notes, attendance records, resolutions and minutes, and circulate them within the required timelines.
- Maintain minute books and ensure that Board and shareholder decisions are documented and followed through.
- Support directors with accurate information on their duties, disclosures, approvals and governance obligations.

Statutory Records and Corporate Documentation
- Maintain statutory registers, records, certificates, declarations, disclosures and corporate documents in physical and electronic form.
- Keep the company's master data, director records, shareholding information and authorised signatory details current.
- Organise corporate records so that information can be produced promptly for audits, due diligence, banking, tenders and regulatory review.
- Protect confidential Board, sha

📌 Company Secretary (Bhubaneswar)
🏢 Prime Node Consulting Services
📍 Bhubaneswar