Job Summary

We are looking for a smart, skilled, and well-organized Admin Executive / Front Office Executive to manage front desk operations and support day-to-day administrative activities. The candidate will be responsible for handling visitors, calls, correspondence, records, coordination, and general office administration.

Key Responsibilities

Front Office Responsibilities
Manage the reception/front desk and ensure a skilled and welcoming environment.
Greet and assist students, parents, visitors, guests, faculty, and staff.
Handle incoming and outgoing calls and direct them to the concerned person/department.
Handle visitor management and maintain visitor records.
Respond to general enquiries and provide appropriate information.
Coordinate appointments, meetings, and visitor schedules.
Receive and distribute courier, letters, documents, and other official communications.
Maintain proper front office registers and records.

Administration Responsibilities
Support day-to-day administrative and office operations.
Coordinate with different departments for smooth workflow.
Maintain office records, documents, files, registers, and reports.




Assist in managing office stationery and other administrative requirements.
Coordinate with vendors/service providers whenever required.
Assist in arranging meetings, events, official activities, and other institutional requirements.
Prepare basic reports and maintain Excel/Google Sheets records.
Support HR/Admin activities such as attendance records, employee documentation, joining formalities, and other administrative work.
Ensure timely completion of assigned administrative tasks.
Perform other duties assigned by the management.

Required Skills
Basic communication and interpersonal skills.
Good command of English and Hindi.
Good telephone etiquette and visitor-handling skills.
Proficiency in MS Office, MS Excel, Google Sheets, Email, and Internet.
Strong coordination and organizational skills.
Valuable documentation and record-maintenance skills.
Professional attitude with a pleasant personality.
Ability to multitask and work under pressure.
Good problem-solving and time-management skills.

📌 Admin Executive / Front Desk Gurugram
🏢 Vidya Niketan
📍 Gurugram