Job Description

Looking for Accounts Payable & Reconciliation Associate

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Experience: 4-6 Years

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Department: Finance & Accounts

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Industry : E-Commerce – Mandatory

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Location: Gurugram. Sector 50

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Reporting To: Finance Manager / Accounts Manager

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Primary Focus: Stock & Vendor Reconciliation

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Work Mode: Onsite | 9:30 AM - 6:30 PM | 6 days Working[Monday to Saturday]

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The ideal candidate is an e-commerce finance qualified who has independently handled stock and vendor reconciliation and can connect inventory movement with purchases, invoices, payments and accounting records. Strong experience in inventory-heavy e-commerce operations and the ability to identify and close reconciliation gaps are essential.
The core responsibility of this role will be Stock Reconciliation, Vendor Reconciliation,

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Purchase Reconciliation, and Accounts Payable.

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Mandatory E-Commerce Experience

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- 4–6 years of relevant experience in e-commerce is mandatory.

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- Prior experience with e-commerce marketplaces, D2C brands, online retail, FMCG e-commerce, or inventory-led businesses is strongly preferred.

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- Hands-on exposure to e-commerce inventory, warehouse/WMS data, purchase transactions, sales returns, cancellations and vendor settlements.

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- Candidates from purely general accounting backgrounds without meaningful e-commerce and inventory reconciliation experience will not be preferred.

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Key Responsibilities – Stock Reconciliation

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- Perform regular reconciliation between physical stock, WMS/ERP stock, purchase records, sales records and accounting records.





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- Reconcile opening stock, purchases, sales, returns, transfers, adjustments, damages and closing stock.

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- Identify SKU-wise, warehouse-wise and transaction-level stock discrepancies.

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- Investigate inventory variances and identify root causes.

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- Coordinate with Warehouse, Operations, Procurement and Finance teams to resolve stock gaps.

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- Prepare stock reconciliation and variance reports and track open discrepancies until closure.

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- Review inventory adjustments and ensure proper approval and supporting documentation.

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- Support periodic physical stock verification and audit requirements.

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Key Responsibilities – Vendor Reconciliation

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- Perform regular vendor ledger and vendor statement reconciliation.

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- Reconcile purchase invoices, credit notes, debit notes, payments, advances, TDS deductions and purchase returns.

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- Identify duplicate invoices, missing invoices, incorrect postings and unmatched transactions.

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- Follow up with vendors for statements, missing documents and reconciliation differences.

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- Maintain vendor reconciliation trackers and ensure accurate outstanding balances before payment processing.

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Accounts Payable & Purchase Reconciliation

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- Verify vendor invoices against PO, GRN and supporting documents.

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- Perform 3-way matching – PO vs GRN vs Invoice.

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- Track invoices pending against GRNs and GRNs pending against POs.

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- Identify unbilled purchases, invoice mismatches and quantity/value differences.

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- Prepare vendor payment schedules based on approved and reconciled outstanding balances.

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- Track vendor advances, adjustments and ageing of outstanding liabilities.

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- Assist with month-end AP closing and reconciliation activities.

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E-Commerce Reconciliation & MIS

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- Prepare daily/weekly/monthly stock reconciliation reports.

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- Prepare vendor reconciliation, purchase reconciliation and vendor ageing reports.

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- Track PO vs GRN vs Invoice mismatches and unbilled purchases.

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- Prepare stock variance, vendor advance, debit/credit note and payment reconciliation trackers.

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- Analyze recurring reconciliation gaps and recommend process/control improvements.

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Systems & Technical Skills

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- Strong MS Excel skills: VLOOKUP/XLOOKUP, Pivot Tables, SUMIF/SUMIFS, IF formulas, filtering and data reconciliation.

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- Experience working with ERP, accounting software and/or WMS/inventory management systems.

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- Ability to handle large transaction datasets and identify transaction-level discrepancies.

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- Working knowledge of e-commerce order, inventory, returns and warehouse processes.

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📌 Account Payable & Reconciliation Associate (Gurugram)
🏢 startuphr.consulting
📍 Gurugram